Assistant Engineer/Office Administrator
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About The Position
Prestige CM is specialized in providing construction management and project control services. We are seeking an Assistant Engineer/Admin for our office to support various projects. The level of the position will depend on the experience of the candidate. This position starts on a part-time basis (Monday, Tuesday, and Wednesday) and may transition into a full-time role. The ideal candidate will perform general office administrative and project controls assignments for transportation and other infrastructure projects. Candidates must possess good communication skills, a solid grasp of general office administration, HR, and billing principles, and exercise sound technical judgment. The selected candidate may be required to travel and work in the Oakland office as needed. Key responsibilities include assisting in document controls, managing the status of submittals, RFIs, RFSs, design changes, change orders, notices to proceed, requests for quotation, and other general correspondence. The candidate will also review as-built documents, collect and file all staff's timesheets and monthly reports, and assist in preparing monthly project billing and invoicing. General office administration tasks will include document control filing, organizing meetings, responding to RFPs/RFQs, and proofreading documents. Additionally, the candidate will assist in HR hiring for staff augmentation by posting jobs on Indeed, screening candidates, conducting telephonic interviews, correcting resumes, and submitting them to clients. Attendance at marketing meetings in the Bay Area and taking meeting minutes will also be required. The candidate will assist in developing graphic designs, RFPs, and other tasks assigned by the office manager. Furthermore, the role involves assisting in the purchase, preparing calculations, technical reports, estimates, and proposals for review and approval by the Engineer.
