Assistant Director Project Management (Stations)

Metropolitan Transportation Authority•New York, NY

4d•Hybrid

About The Position

This position is eligible for telework, which is currently one day per week. New hires are eligible to 30 days after their effective date of hire. The Assistant Director of Project Management is responsible for managing the delivery of capital projects within a business unit in the MTA Construction and Development (C&D) Delivery/Stations Department. This position is responsible for project management activities that ensure project delivery is safe, efficient, on schedule, within budget, and in accordance with project documents, contractual requirements, and relevant policies, procedures, standards, and guidelines. The Assistant Director of Project Management monitors project status, mitigates risks, and resolves project issues, consulting with and providing recommendations to senior management to resolve critical problems. This position coordinates project delivery activities with C&D and operating agency personnel, and manages staff, contractors, consultants, and agency forces to ensure the safe and efficient execution of capital projects. The Assistant Director of Project Management is responsible for successfully managing and mentoring staff to deliver complex capital projects.

Requirements

Bachelor's degree in Engineering, Architecture, Construction, or Project Management, Business Administration, Transportation, or a related field.
Must have a minimum of eight (8) years of related experience
Must have a minimum of four (4) years in the management of construction programs/projects or a supervisory role in a large, multi-faceted organization.
Excellent communication and interpersonal skills.
Demonstrated ability to work in a high-profile, high-pressure environment effectively.
Must have focus and ability to deliver on results, organizational effectiveness, and continuous improvement.
Must be a proven leader as a change agent and creative/innovative thinker to align business goals with solutions to drive process improvements.
Must possess excellent team-building, listening, problem-solving, and prioritization skills.
Proficient computer skills (i.e., Windows environment, Microsoft Office, PeopleSoft, Oracle, etc.) and strong business administrative skills (i.e., presentations, report and letter writing, time management, etc.).

Nice To Haves

A Licensed Professional Engineer or Registered Architect is desirable.
PMP and CCM Certifications are preferred.

Responsibilities

Coordinate project activities through project close-out. Monitor project performance against established baselines and pursue opportunities for improved performance.
Identify project issues and risks and ensure timely resolution and mitigation.
Recommend solutions to senior management for resolving critical issues.
Manage project activities to minimize the impact on agency operations and the public.
Coordinate project activities with the project team, C&D staff, contractors, consultants, MTA operating agency staff, and other stakeholders.
Coordinate with MTA operating agency staff to ensure necessary actions, approvals, and resources are in place to support project delivery.
Ensure that project activities comply with established requirements and adhere to all relevant standards, guidelines, codes, regulations, policies, and procedures.
Ensure that safety and quality are integral to project operations.
Manage the preparation and monitor the implementation of project plans, quality plans, and work plans. Coordinate with Safety and Quality Management staff.
Manage project documentation to ensure quality, completeness, and accuracy.
Manage and monitor progress against project scope, schedule, and budget to ensure alignment with overall objectives.
Work collaboratively with Development and Contracts throughout the project life cycle, including developing project scope, requirements, design criteria, and procurement packages; evaluating bids/proposals; negotiating change orders; and completing the contractor/consultant evaluation process in a timely manner.
Review and approve contract invoices and other project charges in accordance with established procedures. Ensure that expenditures are adequately charged.
Manage comprehensive project document control and retention.
Manage the preparation of reports, presentations, research, and studies.
Manage the presentation of project reporting and coordination of audit/inquiry responses for MTA and external oversight bodies.
Manage staff selection, coaching, training, development, evaluation, and discipline/termination. Create a professional environment that respects individual differences and enables all employees to reach their full potential.