Assistant Director, Program and Events

University of Chicago • Chicago, IL

1d • $63,000 - $67,000 • Hybrid

About The Position

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 56,000 accomplished alumni. -strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

The Assistant Director, Program and Events plays a crucial role in strategic management and execution for the Roman Family Center for Decision Research. Serves as primary contact for all operational matters related to the Center’s functions, events, and accounting/budget matters. This position is responsible for ownership of the entire process for the Center’s events and programs and is a combination of communications, contract and vendor selection and management, accounting and budget oversight, and logistics. The Assistant Director will manage and have oversight of the Center’s expenses, calendar management, and other needs. This individual will help with the communication and execution of all logistics and management of events, thus ownership of the entire process for events within the scope of this role. This position is not eligible for employer-sponsored employment authorization.

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Nice To Haves

• Bachelor’s degree.
• A minimum three years of professional program and event execution experience.
• Understanding of budgeting, financial accounting, and database management.
• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, Outlook) and research skills.
• Learn new software programs.
• Proven understanding of the Center for Decision Research and its goals.
• Excellent professional verbal, written, and presentation skills, as well as organizational skills and attention to detail.
• Superior customer service and interpersonal skills.
• Demonstrated ability to seek out, coordinate and appropriately disseminate information.
• Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
• Handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions.
• Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts in a multitude of communication methods, including in person, email, and phone.
• Professional demeanor, including tact, discretion, and a customer service-oriented approach.

Responsibilities

• Serves as primary contact for all of the Roman Family – CDR program and events execution, and budget and accounting matters related to program and events.
• Working closely with the Executive Director, oversees and leads logistics for events across the Center, including academic workshops, the Think Better series, Summer Send Off, Fall Welcome, PhD Orientation, internal RF-CDR retreats, admitted PhD students weekend, brown bag lunches, and other events.
• Keeps track of registrations; prepares communication and assists with outreach, invitations and materials related to the events; evaluates and selects venues; oversees contracts.
• Manages and delegates tasks to Operations Assistant and other RF-CDR staff.
• Manages the needs of invited speakers for RF-CDR’s Monday Workshop series, including developing a full schedule of enriching meetings with faculty, PhD students, and postdocs, managing AV and operational logistics of presentations, and ensuring complete satisfaction.
• Provides oversight and support for the Center’s program and events calendar in addition to support with the Executive Directors expense processing, calendar management, and field questions during non-traditional hours per needs of faculty.
• Working in collaboration with the leadership teams, provide support to the Center’s labs spaces in the creation and dissemination of official onboarding documents and training materials for incoming CDR staff.
• In collaboration with the leadership team, serves as a primary contact for all accounting, expenses, procurement, and reimbursements for the Center, working in a timely and efficient manner using Booth Financial systems.
• Manages and oversees the following reconciling Center and Labs expenses; conference expense reimbursement for graduate students; Thaler Tversky award account creation and management; independent contractor payments; guest speaker reimbursements; organizational tasks related to behavioral science faculty’s research accounts and chargeback reports on a quarterly basis; chargeback reports and replenishing petty cash account on a quarterly basis.
• Oversees and manages the work of part-time or temporary operations staff as needs arise.
• Serves as an ambassador for the Roman Family CDR, advancing the progress of Center activities by developing and maintaining strong relationships with Booth and University of Chicago departments, including the offices of Accounting, IT, Legal, H.R., and Faculty Services.
• Offers support for other related duties as assigned, including office mail, supply closets, catering, parking and dining reservations, and work requests to various University of Chicago or Booth Departments.
• Assists with identification and resolution of event and program needs, including vendor selection and contract negotiation.
• Keeps track of all expenses, prepares reports on costs, using existing procedures to solve routine problems as they arise.
• Compiles data to be used in event and program evaluation.
• Contributes to improvements by implementing ideas as they are identified, with general direction from others.
• Performs other related work as needed.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees