Assistant Director, OSUAA Events

Osu Foundation • Corvallis, OR

264d

About The Position

Reporting to the Director II, Academic Enrichment & Alumni Travel, the Assistant Director works with colleagues to plan and execute highly engaging and impactful in-person, virtual and hybrid events, to advance our goals for engaging alumni and friends of the university and stewarding and cultivating donors. This position will be based at the alumni center in Corvallis, Oregon, and will require work outside normal business hours for support of events.

Requirements

• Bachelor's degree and three years of experience planning events in a professional setting including webinars and other digital experiences.
• Must possess a valid Oregon Driver's License or acquire one upon hire as this position will be expected to travel to off-site events during evenings and weekends, including OSU football games, with occasional overnight and out-of-state travel.

Responsibilities

• Plan, coordinate, and execute events, including preparing creative briefs and event agendas, determining programming and themes, and managing onsite and online logistics.
• Lead event planning meetings and creative brainstorming sessions with program leaders.
• Develop marketing and communications strategies to ensure attendance goals are met.
• Ensure post-event follow-up is completed, feedback is compiled, and engagement and participation metrics are tracked.
• Identify, interview, and select appropriate vendors for transportation, lodging, catering, venues, entertainment, photography, technology, and other services.
• Establish and maintain effective working relationships with suppliers.
• Negotiate contracts with vendors, as necessary.
• Oversee pre-event arrangements, day-of set up, and on-site and online event supervision of vendors and speakers.
• Provide on-site events and/or technology support to members of the events and/or program team for large and/or partner events.
• Record event expenses and track expenses against budget.
• Work with lead program director to provide estimates and final costs.
• Process invoices and ensure timely payment.
• Lead event debriefs and record recommendations for future improvements.
• Set up and maintain event files within established project management system to ensure tracking and coordination within the Marketing and Communications department.
• Share ideas and implement changes for streamlining processes and developing quality events.
• Proactively explore best practices for event planning and engaging programming.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: Bachelor's degree