Assistant Director, Oldenborg

Pomona College•Claremont, MN

13d•$77,000 - $79,300

About The Position

ABOUT POMONA COLLEGE: Located near Los Angeles, California, Pomona College is widely regarded as one of the nation’s premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges. JOB PURPOSE: The Assistant Director Oldenborg manages daily programming activities at the Center. Under the Director’s guidance, the Assistant Director coordinates the Oldenborg Luncheon Colloquium (OLC), the daily language table program, and provides programming support to Language Residents. This position coordinates the housing application process, Room Draw, Open House, and other special events and supports the Director for the Oldenborg Grant and other center initiatives and projects as assigned. This position serves as one of the College’s Exchange Visitor Program’s (J visa) Alternate Responsible Officers (ARO). This position is responsible for hiring, training, and overseeing multiple student employees in the Center. ESSENTIAL FUNCTIONS: Reporting directly to the Director of Oldenborg, the Assistant Director of Oldenborg works independently and collaboratively to perform the following essential duties and responsibilities: Recruit, hire, train, and supervise a group of approximately 15 student hall mentors in the Oldenborg Center. Must complete the bi-annual AB 1825 Sexual Harassment Prevention Training as required by the State of California. Monitor and assess Oldenborg student participation at language tables and other activities. Participate in the foreign language table program (attend tables, monitor activity, provide support at check-in desk). Coordinate Oldenborg Luncheon Colloquium (OLC). Assist the Oldenborg Director in supervising and supporting Language Residents. Manage administrative details related to Language Residents (e.g., HR, Payroll, and matters related to Exchange Visitor compliance). Assist with new language resident airport pickup and other occasional transportation requests. Advise and assess Language Resident performance with respect to certain programming activities (study breaks, cultural activities, off-campus events). Provide support in the selection process for incoming language residents Coordinate special events such as Open House, Oldenborg receptions, etc. Coordinate Oldenborg housing application and Room Draw process Serve as one of Pomona College’s Alternate Responsible Officers (ARO) for the Exchange Visitor Program (J visa). Maintain the department’s website. Promote the goals of the Oldenborg Center on campus and encourage campus participation in Center activities. Prepare timely reports and documents as requested by the Oldenborg director (e.g., track student event attendance, staff manual, annual reports, event fliers). Assist with budget tracking and forecasting. Coordinate special projects/tasks/duties and provide assistance as assigned. QUALIFICATIONS: Education: Bachelor’s degree in Languages, International Relations, or related field is required. Master’s degree in one of these fields is preferred. Licenses/Certificates: A valid driver’s license is required Experience: A minimum of 3 years of professional experience is required, preferably in international education at an academic institution. Proficiency in at least one language other than English is also required, preferably in Chinese, French, German, Japanese, Russian, or Spanish. Experience with language teaching and/or tutoring is preferred. REQUIRED KNOWLEDGE AND CRITICAL SKILLS: This position must possess the knowledge, skills, and abilities to be able to successfully perform the essential functions of the job or must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other knowledge, skills, and abilities not listed below. 1. Deploy professional skills in language program management and international education, in collaboration with colleagues, to best promote the College’s strategic interests. Ability to advise and mentor students. Possess strong intercultural communication and interpersonal skills. Be able to work comfortably in a vibrant residential, liberal arts college setting with students, faculty, and staff from a variety of educational and cultural backgrounds. 2. Demonstrate effective, accurate, and clear communication with excellent verbal, written, interpersonal, reading, and leadership skills to supervise, facilitate, motivate, and inspire a highly diverse group of student employees, student fellows, and volunteers. Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments. 3. Operate computers proficiently on both Mac & PC platforms with basic Microsoft Office software (such as Word, Excel, Outlook) and associated professional software. Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality. Use College learning management software and basic web design Complete training for SEVIS and use SEVIS accurately for Exchange Visitor program compliance. 4. Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy and tact while working with people from a wide variety of backgrounds. 5. Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the Oldenborg team and the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the division’s/department’s annual goals. 6. Use strong organizational, time management, event planning, and presentation skills to complete work with accuracy and a keen attention to detail. 7. Operate the College’s vehicles safely for campus-related work and meet all insurance-related requirements. REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend, and evening work hours may be required. Travel may be required. Regular hours may vary due to the needs of the College or division. ADDITIONAL POSITION DETAILS: This position is a regular, full-time, exempt position. Annual Salary for this position is between $77,000 - 79,300 with a competitive benefits package. The specific factors that the College will consider when offering a salary to an individual will include, but not be limited to: education, training, relevant prior experience, and performance in prior roles. All staff positions are ineligible for visa or permanent resident card sponsorship. As a California employer, Pomona College requires all employees to be residents of California. ADA/OSHA: This job description defines the essential job duties of this position. The College expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity. Located near Los Angeles, California, Pomona College is widely regarded as one of the nation's premier liberal arts colleges. Established in 1887, Pomona College is known for its small classes, challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges. Pomona College employees enjoy excellent benefits and perks and work in a diverse environment of equal opportunity, intellectual development and personal growth.

Requirements

Bachelor’s degree in Languages, International Relations, or related field is required.
A valid driver’s license is required
A minimum of 3 years of professional experience is required, preferably in international education at an academic institution.
Proficiency in at least one language other than English is also required, preferably in Chinese, French, German, Japanese, Russian, or Spanish.
Deploy professional skills in language program management and international education, in collaboration with colleagues, to best promote the College’s strategic interests.
Ability to advise and mentor students.
Possess strong intercultural communication and interpersonal skills.
Be able to work comfortably in a vibrant residential, liberal arts college setting with students, faculty, and staff from a variety of educational and cultural backgrounds.
Demonstrate effective, accurate, and clear communication with excellent verbal, written, interpersonal, reading, and leadership skills to supervise, facilitate, motivate, and inspire a highly diverse group of student employees, student fellows, and volunteers.
Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.
Operate computers proficiently on both Mac & PC platforms with basic Microsoft Office software (such as Word, Excel, Outlook) and associated professional software.
Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality.
Use College learning management software and basic web design
Complete training for SEVIS and use SEVIS accurately for Exchange Visitor program compliance.
Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy and tact while working with people from a wide variety of backgrounds.
Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the Oldenborg team and the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the division’s/department’s annual goals.
Use strong organizational, time management, event planning, and presentation skills to complete work with accuracy and a keen attention to detail.
Operate the College’s vehicles safely for campus-related work and meet all insurance-related requirements.

Nice To Haves

Master’s degree in one of these fields is preferred.
Experience with language teaching and/or tutoring is preferred.

Responsibilities

Recruit, hire, train, and supervise a group of approximately 15 student hall mentors in the Oldenborg Center.
Must complete the bi-annual AB 1825 Sexual Harassment Prevention Training as required by the State of California.
Monitor and assess Oldenborg student participation at language tables and other activities.
Participate in the foreign language table program (attend tables, monitor activity, provide support at check-in desk).
Coordinate Oldenborg Luncheon Colloquium (OLC).
Assist the Oldenborg Director in supervising and supporting Language Residents.
Manage administrative details related to Language Residents (e.g., HR, Payroll, and matters related to Exchange Visitor compliance).
Assist with new language resident airport pickup and other occasional transportation requests.
Advise and assess Language Resident performance with respect to certain programming activities (study breaks, cultural activities, off-campus events).
Provide support in the selection process for incoming language residents
Coordinate special events such as Open House, Oldenborg receptions, etc.
Coordinate Oldenborg housing application and Room Draw process
Serve as one of Pomona College’s Alternate Responsible Officers (ARO) for the Exchange Visitor Program (J visa).
Maintain the department’s website.
Promote the goals of the Oldenborg Center on campus and encourage campus participation in Center activities.
Prepare timely reports and documents as requested by the Oldenborg director (e.g., track student event attendance, staff manual, annual reports, event fliers).
Assist with budget tracking and forecasting.
Coordinate special projects/tasks/duties and provide assistance as assigned.