Assistant Director of Student Engagement and Transitions

Monmouth University•West Long Branch, NJ

2d•Onsite

About The Position

Monmouth University is seeking applications for an Associate Director of Student Engagement and Transitions in the Division of Student Life. As a staff member within the Office of Student Engagement, the candidate would be expected to: plan and coordinate all components of transition programs for First Year Students and their families, which includes, but is not limited to, Hawk Welcome and Advising Days, New Student Orientation, as well as the Shadow Program; assist with the coordination of Family Orientation; select, train and supervise Orientation student staff; coordinate programs and initiatives to increase student satisfaction and retention; develop and implement a comprehensive program that will enhance and support the first year students’ campus life experience, create community and promote student leadership engagement throughout their undergraduate experience. In addition, the candidate would co-advise the Student Activities Board (SAB) and coordinate programming efforts with the Office of Residence Life. This is an in-person, on-campus, non-remote position. Duties and Responsibilities: Assistant Director of Student Engagement and Transitions : Plan and implement programming for the Office of Student Engagement. This programming will include some evenings and weekends. Advise the Student Activities Board (SAB). Work in collaboration with SGA to coordinate the new club/organization recognition process. Develop and implement trainings for club/organization leadership and advisors. Develop and implement a process for club/organization leadership transitions. Assist with the budget management of clubs/organizations. Coordinate travel for clubs/organizations. Plan, coordinate and execute leadership programming for students. Create and implement a semesterly student leadership development series. Coordinate Monmouth Leads, an annual student leadership conference. Advise Omicron Delta Kappa (ODK), National leadership honor society. Coordinate leadership development programming for student clubs and organizations. Supervise student event assistants for the Office of Student Engagement. Negotiate with outside vendors and manage contracts related to campus programming, ensuring that all agreements comply with University policy and procedures. Serve as a resource person to students, campus clubs, and student organizations. Meet with clubs and organizations to assist in their program planning. Be available to students and staff at irregular hours, including attending/advising events and functions as a representative of the University during weekends and evenings. Support other areas within the Division and campus wide programming efforts including, but not limited to New Student Orientation, Residential programming, Welcome Week, Homecoming, Springfest, Open House and Commencement. Prepare documentation including annual reports, assessment projects and other materials as requested. Other duties as assigned. Transitions Programming: Plan and coordinate all components of transition programs for First Year Students and their families. This includes, but is not limited to, Hawk Welcome & Advising Days, New Student Orientation, Family Orientation and Weeks of Welcome. Select, train and supervise Orientation student staff. Coordinate programs and initiatives to increase student satisfaction and retention. Coordinate Family Weekend. Oversee the Orientation website and the New Student Orientation portion of the Admissions portal and the Transitions & Leadership group pages on the Student Engagement App. Create and produce all published materials for New Student Orientation, Family Orientation, and Family Weekend. Represent the Division of Student Life at various recruitment events, such as Open House and Accepted Student Days. Create yearly assessment of transition programs, including but not limited to Hawk Welcome & Advising Days, New Student Orientation, Family Orientation and Weeks of Welcome. Coordinate initiatives such as the Commuter Student Mentor program targeted with assisting First Year commuter students and their transition to Monmouth. Work with campus partners to manage the Monmouth Family Connect online newsletter. Assist with the management of the NSO budget. Residential Life On-Call Responsibilities: Participate in the professional staff on-call duty rotation supporting a residential community of more than 1,500 students. As part of this responsibility, the Assistant Director is provided a private, fully furnished campus apartment including a full kitchen, utilities, and internet—as part of the overall compensation package. Manage and implement University crisis response protocols within University-owned and University-sponsored residential facilities, ensuring timely, coordinated, and compliant response to student emergencies and community incidents. Serve as a first-line responder for campus emergencies, including mental health crises, student illness, accidents, and community safety concerns. This role requires periods of 24-hour on-call availability and the ability to assess situations quickly, interpret University policies and procedures, and make sound, time-sensitive decisions under pressure. Serve as a member of the Student Life professional response team, coordinate community response efforts and assist with communication and information dissemination during facility disruptions or other campus-wide incidents. Provide oversight, consultation, and real-time support to all student staff on duty overnight across all residential facilities, including graduate and undergraduate housing communities. Maintain residency in the University-assigned apartment as a condition of employment and fulfill live-in staff responsibilities. Respond in person to incidents occurring at University-owned housing located up to one mile from the main campus as required.

Requirements

Bachelor's degree
Ability to manage multiple complex projects at the same time, including large-scale program planning.
Experience with facilitation and training.
Ability to reside in University-sponsored housing on campus.
Ability to work non-routine hours, including some evening and weekend hours and occasional travel.
Ability to lift 25 lbs. and stand for periods of time.
A valid driver’s license in your state of residence and have had no serious violations (Type A) within the past five (5) years and no more than three (3) moving violations (Type B) in the past three (3) years.
Reliable transportation to drive to local University sites as needed.
Must be able to operate a variety of office equipment.
Basic Knowledge of MS Word 2016 and Excel 2016.

Nice To Haves

Master’s degree in Higher Education, Student Affairs, Counseling or other related field.
Demonstrated skills in relationship building and collaboration.
Two years of experience working in Student Life, Residential Life, or a related field at the undergraduate or graduate level.
Ability to manage multiple complex projects at the same time, including large-scale program planning.
Experience with facilitation and training.

Responsibilities

Plan and implement programming for the Office of Student Engagement.
Advise the Student Activities Board (SAB).
Work in collaboration with SGA to coordinate the new club/organization recognition process.
Develop and implement trainings for club/organization leadership and advisors.
Develop and implement a process for club/organization leadership transitions.
Assist with the budget management of clubs/organizations.
Coordinate travel for clubs/organizations.
Plan, coordinate and execute leadership programming for students.
Create and implement a semesterly student leadership development series.
Coordinate Monmouth Leads, an annual student leadership conference.
Advise Omicron Delta Kappa (ODK), National leadership honor society.
Coordinate leadership development programming for student clubs and organizations.
Supervise student event assistants for the Office of Student Engagement.
Negotiate with outside vendors and manage contracts related to campus programming, ensuring that all agreements comply with University policy and procedures.
Serve as a resource person to students, campus clubs, and student organizations.
Meet with clubs and organizations to assist in their program planning.
Be available to students and staff at irregular hours, including attending/advising events and functions as a representative of the University during weekends and evenings.
Support other areas within the Division and campus wide programming efforts including, but not limited to New Student Orientation, Residential programming, Welcome Week, Homecoming, Springfest, Open House and Commencement.
Prepare documentation including annual reports, assessment projects and other materials as requested.
Other duties as assigned.
Plan and coordinate all components of transition programs for First Year Students and their families.
Select, train and supervise Orientation student staff.
Coordinate programs and initiatives to increase student satisfaction and retention.
Coordinate Family Weekend.
Oversee the Orientation website and the New Student Orientation portion of the Admissions portal and the Transitions & Leadership group pages on the Student Engagement App.
Create and produce all published materials for New Student Orientation, Family Orientation, and Family Weekend.
Represent the Division of Student Life at various recruitment events, such as Open House and Accepted Student Days.
Create yearly assessment of transition programs, including but not limited to Hawk Welcome & Advising Days, New Student Orientation, Family Orientation and Weeks of Welcome.
Coordinate initiatives such as the Commuter Student Mentor program targeted with assisting First Year commuter students and their transition to Monmouth.
Work with campus partners to manage the Monmouth Family Connect online newsletter.
Assist with the management of the NSO budget.
Participate in the professional staff on-call duty rotation supporting a residential community of more than 1,500 students.
Manage and implement University crisis response protocols within University-owned and University-sponsored residential facilities, ensuring timely, coordinated, and compliant response to student emergencies and community incidents.
Serve as a first-line responder for campus emergencies, including mental health crises, student illness, accidents, and community safety concerns.
Serve as a member of the Student Life professional response team, coordinate community response efforts and assist with communication and information dissemination during facility disruptions or other campus-wide incidents.
Provide oversight, consultation, and real-time support to all student staff on duty overnight across all residential facilities, including graduate and undergraduate housing communities.
Maintain residency in the University-assigned apartment as a condition of employment and fulfill live-in staff responsibilities.
Respond in person to incidents occurring at University-owned housing located up to one mile from the main campus as required.

Benefits

403(b) Retirement Plan (8% employer contribution)
Generous Paid Time Off
Medical, Dental & Vision Insurance Benefits
Tuition Remission for employee upon hire
Tuition Remission for spouse or civil-union partner and IRS dependent after one-year of full-time continuous employment
Generous Paid Time Off
Employer paid Short & Long-Term Disability
Employer sponsored Life Insurance
Employee Assistance Program (EAP), FSA, Telehealth and more

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