Assistant Director of School Business Operations (3127)

Natick Public Schools•Natick, MA

1d•$117,300 - $137,700•Onsite

About The Position

Reporting to the Assistant Superintendent for Finance and Operations, the Assistant Director of Business Operations is responsible for the oversight and supervision of the business office functions including accounts receivable, accounts payable, payroll, and purchasing/procurement. The Assistant Director of Business Operations has financial responsibility oversight of the school-based Medicaid program, student activity accounts, scholarship funds, grants (federal, state, and private) and cash capital funds. In addition, the position oversees the school nutrition program and coordination with the contracted food service management company.

Requirements

Strong analytical aptitude, with an ability to see the big picture while maintaining impeccable attention to detail
Licensed as a School Business Administrator or ability to become licensed by the Massachusetts Department of Elementary and Secondary Education (DESE)
Bachelor’s degree in business administration, accounting or public administration required, Master’s degree preferred
Thorough knowledge of public-school finance, including knowledge of and state laws governing the financing of public schools, and a broad working knowledge of state funding for public education, accounting, municipal business practices and budget development
Knowledge of MUNIS or related accounting financial management system
Five or more years experience in budget, grants management and financial administration, including financial modeling, trend analysis, and forecasting.
Advanced skill with standard computer applications, including Word, Excel and PowerPoint, and similar Google applications .
Excellent oral and written communication and interpersonal skills
Ability to develop effective, collegial, and cooperative working relationships with all constituencies with the school community and municipal departments
Ability to supervise staff and develop skills and teamwork within the School Business Office
Strong organizational skills and attention to detail
Successful completion of a Criminal Record Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I) and fingerprints.

Nice To Haves

Designation as Massachusetts Certified Public Purchasing Official (MCPPO) preferred or willing to work toward certification within the first year of employment

Responsibilities

Supervise the Business Office functions including accounts receivable, accounts payable, purchasing/procurement, facility rental, and payroll and coordinate the day-to-day operations of the Natick Public Schools Business Office
Assist the Assistant Superintendent for Finance and Operations in the development of the annual operating and cash capital budgets including research and analysis of appropriate data for inclusion in the budget as well as compiling the budget document
Stay well-informed about best practices and innovations in the management of public school finances and oversee compliance with state, town, and school district rules, regulations and policies
Develop, review, and maintain up-to-date documentation of financial policies and procedures for use by school and department administrators and by internal business office staff; monitor for compliance
Collaborate with key external partners including the Town of Natick and its departments, outside auditing firms, and state and federal agencies
Oversee the facility rental program and ensure compliance with School Committee policies and procedures
Provide training and support to district staff on all aspects of business operations
Other duties as assigned by the Assistant Superintendent for Finance and Operations and / or Superintendent of Schools
Prepare and submit all state and federal required financial reports including the end-of-year financial report to the Massachusetts Department of Elementary and Secondary Education (DESE)
Prepare quarterly financial statements and assist with the preparation of information for all financial audits
Review student activity accounts to ensure compliance with School Committee policy and best practices
Assist the Assistant Superintendent in developing financial models for collective bargaining and generating costs of collective bargaining proposals, and contract language that encourages improved results and improved attendance rates
Conducts an annual internal audit of some rotating school accounts to ensure account fidelity
Perform any other tasks or assume such other responsibilities as directed by the Assistant Superintendent for Finance and Operations
Serve as backup and provide some oversight and support to the Grants Manager/ Budget Analyst position fiscal agent for all state and federal grant programs; review and approve grant applications; coordinate grant submissions including requests for payments, amendments, and final reports.
Provide Backup and be able to prepare monthly grant expenditure reports for the Assistant Superintendent for Finance and Operations for all grant managers
Maintain Federal System for Award Management (SAM) registration
In conjunction with the Assistant Superintendent for Finance and Town Procurement Officer,- ensure procurement compliance with state and federal procurement laws
Review bid specifications, advertise to solicit responses to requests for proposals/invitations to bid in accordance with MGL 30B, 30, 39M, and 149. Ensures compliance with all Central Register requirements under MGL c 9, § 20A and Goods and Services requirements under MGL c 30B, § 5 & 6.
Seek qualified vendors and their contact information to be able to send bid specifications and Reviews all requisitions submitted by school departments for purchase order accuracy, cost efficiency and proper accounting identification. Approves all Munis requisitions that meet MGL procurement thresholds or other thresholds determined by the Assistant Superintendent for Finance and Operations.
Manage the procurement and financial impact of school copier services and machines
Ensure compliance with federal and state regulations regarding the National School Lunch Program
Support the Asst. Supt. With managing the Food Service Management Company (FSMC) bid process
Prepare and submit annual application and compliance documents
Review and process monthly invoices and meal claims provided by the FSMC
Responsible for overseeing annual audits of the Food Service program, including DESE Procurement Review and Administrative Reviews
Supervise the Free/Reduced Application process and verification process
Communicate with families to manage negative account balances
Oversight of broad sustainability practices within the food service program in conjunction with the Assistant Superintendent for Finance and Operations
Provide financial information for school-based Medicaid program
Manage revenue deposits and vendor payments for Medicaid program
Maintain detailed records related to school-based Medicaid program