Assistant Director of Purchasing & Travel

Kentucky State University • Frankfort, KY

105d

About The Position

Under the direction and supervision of the Director of Purchasing and Travel, the Assistant Director of Purchasing and Travel will ensure enforcement of all Commonwealth Statutes, regulations and University Policy and procedures in regard to Purchasing and travel. The Assistant Director of Purchasing and Travel will assist with planning, coordinating, and administering the operational, financial, administrative, travel, and technical operations of the procurement process.

Requirements

• Bachelor's degree
• 2 to 5 years' experience directly related to the duties and responsibilities specified
• Certification as CPPB, CPPO, KPM, CSCM or other professional certification is preferred

Responsibilities

• Acts for the Director in their absence
• Reviews and assigns work to purchasing personnel within the Purchasing and Travel Office
• Oversees, evaluates, and monitors all purchasing activities within an agency for compliance with the Model Procurement Code (KRS 45A), including personal service contracts
• Ensures development of purchasing staff through training expectations and performance appraisals
• Prepares reports regarding purchasing performance results
• Reviews purchasing documents such as purchasing orders, request for quotes, and request for proposals
• Uses Banner accounting and procurement system for procurement, reporting and analysis
• Serves as lead for the Travel function
• Provides guidance, training and customer services to KSU employees regarding individual and group travel in alignment with KSU travel policy and procedures
• Researches and compares available travel and hotel accommodations to identify the best available option for individual and/or group travel if assistance is requested
• Reviews individual and group travel requests for completeness, funding source and alignment to travel policy and procedures
• Makes all arrangements and reservations for travel within approved limits, working with vendor partners
• Monitors and facilitates the use of company travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs
• Reconciles travel reimbursements against approved travel requests, ensuring timely payments
• Designs, communicates, and drives continuous improvement of the travel request and reimbursement system and operations
• Oversees information on KSU website related to travel and requests updates as needed
• Ensures that updated policy and procedures and system changes are communicated to the campus community in a timely and effective manner

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree