Assistant Director of Operations and Administration, Center for Security Studies, Walsh School of Foreign Service (SFS)

Georgetown University • Lexington, MA

3d • $44,022 - $73,407 • Hybrid

About The Position

The Assistant Director of Operations and Administration manages the financial and administrative operations of the Center for Security Studies (CSS)/Security Studies Program (SSP). Additional duties include, but are not limited to: Serve as Requisitioner, Expense Preparer, Departmental Administrator, Department Financial Manager for Sponsored Projects, and Financial Reporter in GMS. Manage the quarterly budget reconciliation (BAR) process for all funds. Provide budget forecasting and reports. Execute all financial transactions, including but not limited to ordering supplies, preparing documentation for GMS contracts and reimbursements, and managing/procuring equipment. Serve as Timekeeper in GMS. Ensure timely payroll administration for employees Work with the SFS HR team to ensure that CSS recruiting, hiring, training, termination, and payment practices are carried out in accordance with promulgated HR policies and procedures. Responsible for hiring and termination of all Front Desk student employees Oversee all work done for the SSP Front Desk, including all incoming emails, phone calls, mail, Admissions Informational Interviews, YouCanBookMe Calendars, and visitors. Supervise student employees Prepare supporting documentation for all NextSource employees employed by CSS, including adjuncts and temporary workers

Requirements

• Bachelor’s degree in business, higher education administration
• 2-3 years of related program administration and budget management experience, preferably in higher education.
• Excellent interpersonal and written communication skills and a commitment to outstanding customer service are essential
• Must develop proficiency in the Workday Financials system

Responsibilities

• Serve as Requisitioner, Expense Preparer, Departmental Administrator, Department Financial Manager for Sponsored Projects, and Financial Reporter in GMS.
• Manage the quarterly budget reconciliation (BAR) process for all funds.
• Provide budget forecasting and reports.
• Execute all financial transactions, including but not limited to ordering supplies, preparing documentation for GMS contracts and reimbursements, and managing/procuring equipment.
• Serve as Timekeeper in GMS.
• Ensure timely payroll administration for employees
• Work with the SFS HR team to ensure that CSS recruiting, hiring, training, termination, and payment practices are carried out in accordance with promulgated HR policies and procedures.
• Responsible for hiring and termination of all Front Desk student employees
• Oversee all work done for the SSP Front Desk, including all incoming emails, phone calls, mail, Admissions Informational Interviews, YouCanBookMe Calendars, and visitors.
• Supervise student employees
• Prepare supporting documentation for all NextSource employees employed by CSS, including adjuncts and temporary workers

Benefits

• Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options.
• You can learn more about benefits and eligibility on the Department of Human Resources website.

What This Job Offers

• Job Type: Full-time
• Career Level: Director