Assistant Director of Facilities (District-Wide) (SY25-26)

Chelsea Public Schools•Chelsea, MA

12h

About The Position

The Assistant Director of Facilities supports the Director of Facilities Management in overseeing the operations, maintenance, and management of all Chelsea Public Schools facilities. This role ensures that all buildings, grounds, and systems are safe, compliant, and well-maintained in support of student learning and staff operations. The Assistant Director plays a key role in regulatory compliance and day-to-day operations, while supervising staff, coordinating vendors, and supporting budget and project management efforts.

Requirements

Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field (preferred).
Minimum of 5–7 years of experience in facilities operations, preferably in a public school district or municipal environment, including at least 2 years in a supervisory role.
Strong knowledge of building systems, preventive maintenance practices, and regulatory compliance requirements.
Experience with public procurement, contract management, and vendor oversight.
Familiarity with collective bargaining environments and union workforce management.
Excellent leadership, communication, and organizational skills.
Ability to work independently, prioritize tasks, and manage multiple projects in a fast-paced environment.

Responsibilities

Assist in the planning, management, and daily oversight of districtwide facilities operations, including custodial, maintenance, and grounds services.
Supervise, mentor, and evaluate facilities staff in accordance with district policies and applicable collective bargaining agreements.
Assist in coordinating and overseeing capital improvement projects, renovations, and preventive maintenance programs, including collaboration with the Massachusetts School Building Authority (MSBA) when applicable.
Ensure compliance with all federal, state, and local regulations, including OSHA, Massachusetts building codes, fire codes, and Department of Environmental Protection (DEP) standards.
Collaborate with school administrators, department leaders, and external vendors to schedule and manage services, repairs, and equipment procurement, including but not limited to: Access control and security systems Locksmith services Generator maintenance and testing Gym equipment inspections Playground inspections and repairs Telephone landlines for fax and emergency lines Cell/mobile phone fleet management Public address (PA) systems Irrigation systems Boiler inspections and maintenance Warranty tracking and management
Oversee scheduling of all school buildings, athletic fields, and facility spaces for after-school programming, community use, and external rentals. Coordinate closely with the Athletic Director and school leadership to ensure alignment with school operations.
Manage all aspects of the district’s vehicle fleet, including insurance, registration, inspections, preventive maintenance, fuel usage, accident reporting, and coordination with local authorities and vendors.
Assist in the development and management of the facilities budget, monitor expenditures, and identify cost-saving and efficiency opportunities.
Support public procurement processes in accordance with Massachusetts General Laws (MGL), including bidding, contract administration, and vendor compliance.
Respond to emergencies and facility-related incidents, including after-hours issues as needed.
Maintain accurate records of work orders, inspections, compliance documentation, maintenance schedules, and vendor contracts using district systems.
Support sustainability initiatives, including energy efficiency programs and utility management.
Perform other duties as assigned by the Director of Facilities Management.