Assistant Director of Equipment Operations

University of Pennsylvania

86d • $50,000 - $51,975

About The Position

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Requirements

• High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.
• Bachelor’s Degree plus 2-3 years of work experience preferred.
• Experience working with college athletics or professional sports department preferred.
• Knowledge of NCAA regulations is a plus.
• Excellent customer service skills.
• Strong organizational skills.
• Knowledge of Nike and Penn Purchasing software.
• Ability to work evenings, weekends, and holidays as required.
• Ability to lift 25 lbs or more.
• Able to receive AEMA Certification within 12 months of hire.

Responsibilities

• Responsible for the budget process, procurement, before and aftermarket branding for apparel, game equipment and facility equipment and laundry services for select sports.
• Work with Director of Equipment to ensure annual ordering windows are met, on campus visits and information sessions are held, and orders are received within contracted terms.
• Assist in receiving packages for teams supported by equipment operations and coordinates drop off times with several parcel services.
• Local delivery and pick up of product for the purpose of embellishment and repairs of team and department products.
• Coordination of mail services for assigned teams, including UPS, FedEx, etc.
• Management of a comprehensive electronic inventory program (e.g., Front Rush) encompassing the distribution, collection, inspection, maintenance, and disposal of equipment, shoes, and apparel in accordance with NCAA guidelines and industry practice.
• Responsible for maintaining a schedule of all equipment needs within the assigned sports that track replacement costs, useful life cycle and recommended year of replacement.
• Supervision of temp staff and several work-study employees in Franklin Field Team Operations Equipment Room.
• Assist coaching staff with the design and selection of uniforms and branded apparel.
• Work with supervisor to ensure that designs adhere to approved branding policies.
• Work with coaches and administrative staff to develop and implement the equipment replacement policy for select sports.
• Other duties and responsibilities as assigned.

Benefits

• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
• Tuition assistance for employees, their spouses, and dependent children.
• Generous retirement plans including Basic, Matching, and Supplemental retirement plans.
• Substantial time away from work for personal needs.
• Long-term care insurance for faculty and staff.
• Wellness and work-life resources.
• Professional and personal development resources.
• Access to University resources and cultural activities.
• Discounts and special services for faculty and staff.
• Flexible work hours.
• Home ownership services including a forgivable loan for eligible employees.
• Adoption assistance for qualified expenses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees