Assistant Director of Compliance and Ethics

University of Florida•Gainesville, FL

10h

About The Position

Compliance Partner Program, Training and Ethics Initiatives Leads the Compliance Partners initiative, building and maintaining good relationships with all Compliance Partners to ensure effectiveness and promote awareness of the Compliance Program and all compliance obligations Review and analyze changes in laws and regulations relating to compliance obligations and assist with assessment of UF regulations and policies for ongoing compliance with federal and state law Assists as needed with the development of Compliance Partner annual reports and other compliance related activities Maintains the accuracy of the compliance plan and supporting matrices in collaboration with Compliance Partners Develops an ongoing compliance communication plan including regular compliance reminders, educational articles, quizzes, industry updates, and website development Implements effective marketing, training, and awareness campaigns to promote the compliance and ethics program Builds, maintains, and updates an enterprise-wise compliance calendar to support monitoring of compliance and ethics obligations Develops and implements any other compliance training, as needed Represents UF Compliance and Ethics at campus-wide and departmental meetings, as needed Coordinates ethics initiatives in alignment with the Florida Commission on Ethics and applicable provisions of Florida Statutes, Chapter 112 Provides guidance and education related to public employee responsibilities and limitations, including ethics requirements related to gifts Supports vendor-related ethics requirements, including applicable disclosures and compliance obligations Represents UF Compliance and Ethics on the State University System (SUS) Consortium Ethics Sub-Committee and participates in related initiatives and working groups Compliance and Ethics Program Support Assists the CCO and Director with the development, oversight and implementation of the institutional compliance and ethics program Conducts data collection and root cause analysis to identify trends and support continuous improvement efforts Assists the Director in implementation of an institutional compliance risk assessment process to enhance strategic compliance oversight and monitoring Provides regular updates and presentation materials to the CCO and Director for inclusion in reports for university leadership, the Board of Trustees and the Board of Governors Understands program monetary needs and accurately report on all fiscal requirements and obligations Develops internal policies and procedures, and partner with other units in the development of institutional policies and procedures Addresses inquiries, hotline complaints and other matters within the scope of the institutional compliance and ethics program Facilitates continuous improvement of the institutional compliance program, including participation in regular program self-assessment and external reviews Oversees Florida Commission on Ethics Form 1 filings, ensuring timely, accurate, and complete submission Responds to ethics-related questions and inquiries received through various intake or reporting channels Develops/revises the enterprise-wide compliance and ethics training for all employees ensuring compliance with federal/state law and university regulations and policies Develops, maintains, and periodically reviews foundational compliance and ethics documents, including the Audit and Compliance Committee Charter, Compliance Charter, and Compliance Work Plan Subject-Matter Expertise Monitor the regulatory landscape within higher education compliance and ethics and continuously expand subject-matter expertise Participate in relevant compliance and ethics organizations, including attending meetings and conferences, participating in work groups, engaging in speaking opportunities, or performing other related activities Evaluate emerging compliance trends and make recommendations to the Director for implementing best practices to support continuous improvement of the university’s program All other duties as assigned by the CCO or Director Maintains subject-matter expertise related to Florida ethics laws, Florida Commission on Ethics requirements, and ethics compliance within public higher education

Requirements

Master’s degree in an appropriate area and at least two years of experience in appropriate area; or an equivalent combination of education and experience.

Nice To Haves

5+ years of experience in a related role
Certified Compliance & Ethics Professional (CCEP) certification or must be earned within one year of employment
Demonstrated strong writing and proofreading skills, producing final work products that are polished and ready for publication
Compliance or legal experience within an institution of higher education or an academic medical center
Strong organizational, communication, strategic planning, and project management skills
Extensive knowledge of compliance principles, terminology, and regulatory requirements that impact universities and academic medical centers
A proven record of excellence in customer service, integrity, teamwork, and collaboration
Ability to translate complex legal requirements into understandable and meaningful terms within the context of higher education
Prior experience in audit or investigations
Computing skills including Excel, PowerPoint and Teams

Responsibilities

Leads the Compliance Partners initiative, building and maintaining good relationships with all Compliance Partners to ensure effectiveness and promote awareness of the Compliance Program and all compliance obligations
Review and analyze changes in laws and regulations relating to compliance obligations and assist with assessment of UF regulations and policies for ongoing compliance with federal and state law
Assists as needed with the development of Compliance Partner annual reports and other compliance related activities
Maintains the accuracy of the compliance plan and supporting matrices in collaboration with Compliance Partners
Develops an ongoing compliance communication plan including regular compliance reminders, educational articles, quizzes, industry updates, and website development
Implements effective marketing, training, and awareness campaigns to promote the compliance and ethics program
Builds, maintains, and updates an enterprise-wise compliance calendar to support monitoring of compliance and ethics obligations
Develops and implements any other compliance training, as needed
Represents UF Compliance and Ethics at campus-wide and departmental meetings, as needed
Coordinates ethics initiatives in alignment with the Florida Commission on Ethics and applicable provisions of Florida Statutes, Chapter 112
Provides guidance and education related to public employee responsibilities and limitations, including ethics requirements related to gifts
Supports vendor-related ethics requirements, including applicable disclosures and compliance obligations
Represents UF Compliance and Ethics on the State University System (SUS) Consortium Ethics Sub-Committee and participates in related initiatives and working groups
Assists the CCO and Director with the development, oversight and implementation of the institutional compliance and ethics program
Conducts data collection and root cause analysis to identify trends and support continuous improvement efforts
Assists the Director in implementation of an institutional compliance risk assessment process to enhance strategic compliance oversight and monitoring
Provides regular updates and presentation materials to the CCO and Director for inclusion in reports for university leadership, the Board of Trustees and the Board of Governors
Understands program monetary needs and accurately report on all fiscal requirements and obligations
Develops internal policies and procedures, and partner with other units in the development of institutional policies and procedures
Addresses inquiries, hotline complaints and other matters within the scope of the institutional compliance and ethics program
Facilitates continuous improvement of the institutional compliance program, including participation in regular program self-assessment and external reviews
Oversees Florida Commission on Ethics Form 1 filings, ensuring timely, accurate, and complete submission
Responds to ethics-related questions and inquiries received through various intake or reporting channels
Develops/revises the enterprise-wide compliance and ethics training for all employees ensuring compliance with federal/state law and university regulations and policies
Develops, maintains, and periodically reviews foundational compliance and ethics documents, including the Audit and Compliance Committee Charter, Compliance Charter, and Compliance Work Plan
Monitor the regulatory landscape within higher education compliance and ethics and continuously expand subject-matter expertise
Participate in relevant compliance and ethics organizations, including attending meetings and conferences, participating in work groups, engaging in speaking opportunities, or performing other related activities
Evaluate emerging compliance trends and make recommendations to the Director for implementing best practices to support continuous improvement of the university’s program
All other duties as assigned by the CCO or Director
Maintains subject-matter expertise related to Florida ethics laws, Florida Commission on Ethics requirements, and ethics compliance within public higher education