Assistant Director of Business Office

Ivy Tech Community College • Sellersburg, IN

21d

About The Position

This position is responsible for administering business office operations and campus wide procurement duties. Major Responsibilities: Administer business office operations duties, including grants management, contract management, room reservations and rental invoicing, compliance reporting, procurement oversight, and financial documentation Administer campus-wide procurement activities—including requisitions, purchase orders, invoices, vendor management, and contract tracking—to ensure compliance with institutional and state policies. Represent the Business Office in compliance-focused and grant-related meetings, along with other operational discussions requiring reporting or oversight. Support and collaborate with the Accounts Receivable Clerk and the Business Office & Procurement Coordinator in procurement and compliance workflows. Provide cross-training and serve as backup to the Assistant Director of the Bursar Office during peak cycles. Ensure adherence to institutional, state, and federal financial policies in all business office functions. Other duties as assigned to meet evolving campus needs. Responsibilities may shift during peak periods or as institutional priorities evolve. Proudly named a Louisville Business First's 2025 Best Places to Work– Ivy Tech Community College, Sellersburg. Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights. At Ivy Tech, you’ll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements. As Indiana’s only full-fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way. No matter your role, you’ll be valued, supported, and inspired because here, people come first. Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together. Join a team where your work matters. Discover your potential. Make your impact. Ivy Tech is the largest singly accredited community college system in the nation. Providing education across Indiana, we motivate and inspire students as they pursue their futures. To achieve this, it takes a community of over 6,500 employees in 75 locations. Competitive benefits and professional development programs The most advanced technologies in our classrooms and training facilities Collaborative and innovative culture with a focus on creativity and employee belonging Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace

Requirements

• Associate degree in related field
• 1 years of relevant work experience
• Excellent customer service skills

Nice To Haves

• Bachelor’s Degree in related area
• Experience with DocuSign and WorkDay

Responsibilities

• Administer business office operations duties, including grants management, contract management, room reservations and rental invoicing, compliance reporting, procurement oversight, and financial documentation
• Administer campus-wide procurement activities—including requisitions, purchase orders, invoices, vendor management, and contract tracking—to ensure compliance with institutional and state policies.
• Represent the Business Office in compliance-focused and grant-related meetings, along with other operational discussions requiring reporting or oversight.
• Support and collaborate with the Accounts Receivable Clerk and the Business Office & Procurement Coordinator in procurement and compliance workflows.
• Provide cross-training and serve as backup to the Assistant Director of the Bursar Office during peak cycles.
• Ensure adherence to institutional, state, and federal financial policies in all business office functions.
• Other duties as assigned to meet evolving campus needs. Responsibilities may shift during peak periods or as institutional priorities evolve.

Benefits

• Competitive benefits
• Professional development programs
• The most advanced technologies in our classrooms and training facilities
• Collaborative and innovative culture with a focus on creativity and employee belonging
• Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees