Assistant Director of Academic Services

Details•San Diego, CA

About The Position

The Assistant Director of Academic Services provides academic counseling and executes the daily operations and functions of athletic academic support, tutoring services and study hall for scholar athletes at the University of San Diego. Provides support for the academic and athletic pursuits of scholar-athletes while promoting intellectual growth, full freedom of choice and decision, realistic self-appraisal, self-reliance, healthy behaviors, responsibility, accountability, integrity, and achievement of personal and educational goals. The Assistant Director will also serve as an academic counselor for designated teams.

Requirements

Bachelor’s Degree required
One year of experience working in an intercollegiate athletic department and/or advising/counseling students in higher education required
Heartsaver CPR /AED certification required. Must have this certificate within 6 weeks of employment
California driver’s license required within 6 weeks of employment
Ability to counsel students in decision-making processes related to goal setting.
Interpersonal skills to work effectively with scholar-athletes and make appropriate referrals to campus resources and services
Must be able to work in time sensitive, fast-paced and demanding environment
Ability to manage a high volume of workload
Experience in both short and long-range planning with an attention to detail
Excellent presentation, oral communication and writing skills
Ability to coordinate activities and events either individually, as part of a team or in collaboration with other departments
Ability to think critically in order to methodically, strategically, and collaboratively make decisions, solve problems, and foster innovation
Ability to learn and navigate University software (e.g., Banner, Degree Works, Salesforce, SAP Concur, Workday, etc.)
Proficient with word processing and spreadsheet software programs

Nice To Haves

Experience advising/counseling students in higher education or related field preferred
Competitive experience at the collegiate level preferred
Knowledge of NCAA Division I academic eligibility rules preferred
Experience in a supervisory role

Responsibilities

Academic Counseling – Teams to be Determined Provides one-on-one academic counseling.
Counsel students on academically related matters to include degree planning and satisfactory progress, selection of major(s) and minor(s), fulfillment of core and major requirements, course scheduling and sequencing, and arranging appropriate academic timelines leading to graduation
Serves as principal contact for all scholar athletes in assigned sports as it pertains to academics; maintains accurate and up to date academic records and graduation plan.
Monitors academic progress of scholar athletes from assigned sports through in-person contact, telephone or text message communication and/or routine contact with faculty
Works in conjunction with the Registrar's Office and Compliance to certify the continuing eligibility of all scholar athletes from assigned sports
If the eligibility status of a scholar athlete changes at any time, notify Compliance, the Sport Facilitator, the head coach and the scholar athlete immediately
Assesses scholar athlete academic performance, progress toward degree, time management, goal setting, learning and study strategies, test taking, note taking, and other skills necessary for academic success
Recognizes academic struggles, personal challenges, and cultivates change and desirable outcomes
Meets weekly with designated athletes from assigned sports regarding course expectations outlined in syllabus, academic progress in each class, including performance on assignments, quizzes, tests, papers, projects, class attendance, etcetera; develop plans to foster individual potential and success
Coordinates periodic academic progress reports and grade checks each semester at the five- and twelve-week mark for prospective scholar athletes from assigned sports
Routinely communicates with head coach and/or coaching staff to share information regarding the academic performance and associated behaviors of scholar athletes – including expectations and accountability plans
Reviews class schedules at the conclusion of each semester to verify registration status and enrollment in degree applicable units
Communicate with sport facilitators and head coaches regarding student athletes’ progress toward degree to ensure that scholarship student athletes complete their degrees within four years or within eligibility.
Participates in the recruiting process by meeting with prospective scholar athletes from assigned sports
Makes referrals to other campus offices and departments (Center for Student Success, Center for Health and Wellness Promotion, Counseling Center, International Center, Dean’s Office, etc.) as appropriate
Collaborate with the Athletic Academic Support Staff to ensure a comprehensive understanding and ability to administer all aspects of each other’s teams and assist when necessary
Introduces academic resources and services, shared information related to academic support to scholar athletes at annual orientation, eligibility and compliance meetings
Coordinates the tutoring program, including the recruitment, hiring, training, and evaluation of tutors.
Works in conjunction with human resources and departments on campus to meet the tutoring needs of athletes
Updates athletic academic support services and information on the website
Maintains supplies and equipment in the computer lab of the Academic Support Center
Personally attend, coordinate the participation and transportation of teams to the Annual Martin Luther King Jr. Day Parade as well as featured speaker or education prior to the event (if applicable)
Assist with the collection of information related to career outcomes and campus integration for assigned sports
Celebrate scholar athlete accomplishments, acknowledge successes and personal triumphs, recommend scholar athletes for scholarships and awards
Handles the nomination process and completes nomination forms for assigned individuals/teams for university, conference and NCAA academic honors, scholar athlete recognition, postgraduate scholarships, internships, etc.
Maintains thorough knowledge of and adheres to all University of San Diego, West Coast Conference, Pioneer Football League and NCAA rules and regulations
Completes required annual USD Compliance Training (Title IX of the Education Amendments Act of 1972 and Workplace Harassment Training) in a timely manner
Seeks interpretations from the compliance staff before acting when necessary; reports potential rules violations immediately; and monitors all areas and/or programs activities closely to maintain compliance with applicable rules and regulations
Assists with other duties/projects, as assigned