Assistant Director - Leisure and Instructional Programs

Texas A&M University System • College Station, TX

10d

About The Position

The Assistant Director of Leisure and Instructional Programs will be responsible for planning, organizing and implementing a schedule of revenue generating, non-academic classes/programs serving the students, faculty, staff and greater Texas A&M community. Seeks out instructors and develops a curriculum for each class/program. Provides organizational and administrative support to all departmental programs that involve instruction. Ensures all university, system, state, and federal laws and policies are followed.

Requirements

• Bachelor's degree in sports management, higher education/student affairs, recreation, or related area of study, or equivalent combination of education and experience.
• Six years of progressively responsible experience in an area related to leisure, recreational sports, or student affairs.
• CPR/AED and First Aid.
• Ability to multi-task and work cooperatively with others.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to communicate clearly and effectively to ensure understanding.

Nice To Haves

• Seven years of progressively responsible experience in an area related to leisure and instructional programs.
• Experience in recreational sports industry.
• Experience in budgeting and management of business finances.

Responsibilities

• Programming: Plan, organize, and implement a schedule of revenue generating, non-academic classes/programs serving the students, faculty, staff and greater Texas A&M community.
• Provide administrative coordination, vision, leadership, and strategic direction to the programs.
• Ensure all university, system, state, and federal laws and policies are followed.
• Ensure that industry best practices are being implemented and followed.
• Sets program procedures and offerings/schedules.
• Facilitates the scheduling of space for these activities by coordinating with operations staff.
• Coordinates with other programming areas to provide expertise and staffing in program activities.
• Manages all communication and feedback from program participants, staff, and campus partners, with professionalism and punctuality.
• Personnel Management: Recruits, hires, trains, supervises, and evaluates instructors and student support staff.
• Manages all aspects of staff orientation and training to ensure all staff are aware of relevant laws and university policies.
• Regularly appraises staff performance based on measurable objectives.
• Financial Management: Create annual program budget, monitoring income and expenditures and forecasting year-end net income.
• Monitor all supplies, equipment, and expenditures.
• Generates invoices and manages collection of fees.
• Prepares and analyzes reports of financial, participation, and inventory data.
• Performs long-term budget forecasts and analysis of the instructional programs budget; responsible for meeting annual revenue goals set by the department.
• Develops, implements, and maintains a life-cycle plan for the purchase and turnover of equipment.
• Marketing liaison: Works with the marketing and communications team to ensure these programs are effectively marketed to the Texas A&M community.
• Communicates and coordinates marketing, advertising, and promotional efforts collaboratively.
• Ensures that website, social media, and online registration efforts are correct and consistent.
• Department Mission Duties: Serves on national, university, divisional, and departmental committees as needed.
• Assists in establishing long and short-term goals of the department.
• Attends local, state, and national workshops and conferences; hosts and presents at various workshops.
• Maintains positive relationships within department, other university departments, community and vendors.
• Assists other university staff members as requested.
• Interacts with students, faculty, and staff for the benefit of carrying out the mission of the department.
• Performs other duties as assigned.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Director