Assistant Director, Institutional Training Grant Hub

Yale University•New Haven, CT

55d•$68,000 - $120,500•Hybrid

About The Position

Reporting to the Associate Dean of the Biological & Biomedical Sciences, the Assistant Director, Institutional Training Grant Hub will manage the operations and future development of the Institutional Training Grant (ITG) database system. Provide strategic direction, oversight, and reporting for the system. Manage the ITG Hub staff as well as end-user access and provide expert guidance to end-users on grant policies. Compile data associated with the Biological and Biomedical Sciences (BBS) Program.

Requirements

Extensive experience understanding and documenting business processes, defining system functionality, and translating operational needs into clear, actionable requirements for technical teams.
Expertise in NIH predoctoral and postdoctoral training grant policies.
Proficiency with Filemaker Pro, PowerBI, and Microsoft Office Suite.
Proven ability to work independently and collaboratively with a wide range of individuals of diverse levels of training, demonstrating flexibility and adaptability.
Strong organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment.
Bachelor's degree in a related field and four years of related experience or an equivalent combination of education and experience.

Nice To Haves

Experience in strategic planning, quality improvement initiatives, and stakeholder engagement.
Advanced degree preferred.

Responsibilities

Oversee the functional administration of the current Institutional Training Grant (ITG) Hub database application and work closely with ITS on finalizing the development and release of a new ITG Hub system. Oversee the roll-out of this new system to the research community. Collaborate with the technical team and stakeholders to ensure applications accurately reflect institutional goals and workflows.
Assist faculty and administrators as they prepare predoctoral and postdoctoral training grant proposals, with a primary focus on assisting with the data tables.
Provide guidance to faculty and administrators on National Institutes of Health (NIH) policies and procedures related to predoctoral and postdoctoral training grant applications and progress reports. Ensure that grant owners' needs are accommodated.
Develop the administrative infrastructure of ITG Hub system use, including developing procedures and timelines for users to access data within the system. Manage the ITG Hub staff, including training, assigning work, and prioritizing tasks where necessary.
Gather, receive, and interpret data, analyses and reports. Develop reports and related reporting tools. Develop and validate queries for the successful extraction of appropriate data.
Working with ITS and university leaders, develop plans to enhance and expand usage of the new ITG database system.
Maintain a Filemaker Pro database and develop Excel reports for the BBS Program.
Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program.
Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans.
Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation.
Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program's operating budget.
Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.
Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives.
Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program's website and monitors all changes and additions to the editorial content.
May perform other duties as assigned.