AST DIR, Health Care Admin

University of Florida•Gainesville, FL

About The Position

Work with the Division Chief on developing a divisional budget in accordance with the principles and guidelines developed by the Department and College of Medicine’s Financial Services Division. Divisions are responsible for meeting their annual budget goals and targets, as well as for ensuring that the Division’s budget is accurate and reasonable. Responsible for the accuracy of the division’s financial reports and financial information; for developing and maintaining internal controls over financial reporting; for understanding and implementing departmental and College policies and procedures regarding fund sources; for the financial viability of the division; and for contributing to the achievement of Division’s, Department’s, and College’s financial objectives. Responsible for understanding and implementing the financial policies and procedures of the Division, Department, College and the University of Florida for the Division. Responsible for ensuring the Division follows University accounting rules, which includes federal and state rules and regulations. Responsible for safeguarding divisional assets by protecting and accounting for resources such as cash and fixed assets. Responsible for approval or delegation of approval for all purchase requisitions, travel authorizations and vouchers and payment requests submitted from the division. Provide financial information and analysis to the Division Chief for strategic decision-making. Assist the Division Chief with negotiating, implementing, and monitoring contracts. Ensure divisional fiscal staff is adequately trained. Responsible for developing the clinical revenue budget based on knowledge and analysis of expected provider activity, payer and procedure mix. Responsible for educating providers on new coding/reimbursement/compliance, HIPAA, and other regulatory requirements. Responsible for ensuring providers are trained and monitored on coding accuracy and the division’s charge capture systems. Responsible for collaborating with the Department’s Clinic Director and clinic managers to develop visit projections and expense budgets. Responsible for reviewing practice metrics and collaborating with the Department’s Clinic Director, clinic managers and physicians to improve practice performance. Responsible for analyzing clinical collections to identify problems and to develop solutions. Responsible for preparing analysis of clinical activity for the Division to use in making strategic decisions. Responsible for the weekly, monthly and annual development, modification and maintenance of the divisional faculty productivity tools. Responsible for the update of all faculty salary distributions and faculty assignments to accurately reflect and project faculty productivity. Maintain departmental processes for compensation plan management and communications for managing faculty assignment, benchmarks, incentives, salary increases and salary reductions. Supervise all administrative functions of the division. Responsible for directly supervising and mentoring the divisional administrative support, fiscal, and fellowship program staff. Trains, supervises, and mentors divisional office staff using their abilities by delegating effectively. Provides staff with growth opportunities, professional training and the tools required to work effectively. Supervises the accounting of divisional physical inventory according to University policy. Facilitator for the Division in all major renovations and relocations. Responsible for ensuring content on the divisional web site is accurate and current. Responsible for sending out correspondence to recent donors of any divisional foundation accounts. Responsible for coordinating and managing divisional human resources and appointment activities for faculty, TEAMS, OPS, housestaff and graduate assistants regarding hiring, reappointments, promotions, evaluations, timekeeping/leave keeping administration, licensure and immigration. Provides guidance to the Division Chief regarding recommended salaries for new hires. Coordinates with other college or university work units regarding payroll and HR issues. Coordinates with representative of the Malcom Randal VA Medical Center regarding faculty VA appointments. Ensures that salary and fringe benefit costs are distributed to the appropriate funding source. Participates in the resolution of personnel issues and problems. Provides data to the Division Chief regarding faculty and staff salary benchmarks to determine starting salaries, as well as salary increases. Assists the Division Chief with coordinating and managing the tenure and promotion process, faculty mentoring program, and mid-career review for tenure-accruing faculty. Responsible for ensuring that the semester effort reports are completed and authorized in a timely fashion using the University of Florida’s online faculty effort reporting system. Responsible for ensuring that annual faculty evaluations are completed, distributed and returned to the Department Chair. Verifies that faculty mission assignments and RVU targets are included in annual faculty letters of evaluation. Including, but not limited to: serving as divisional liaison for Department of Medicine, College of Medicine and University of Florida committees. Serves on various committees and task forces at the direction of the Division Chief or as nominated or asked to serve by the College of Medicine. May return to compensation plan support for DOM, which could modify the percent effort noted above.

Requirements

Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.

Nice To Haves

Masters degree in Health Care Administration, Business Administration or equivalent area of specialization and 1 year of appropriate experience, or Bachelors degree in Health Care Administration, Business Administration or an appropriate area of specialization and 4 years of appropriate experience.
Ability to plan, manage, organize and coordinate assignments, and monitor activities of multiple projects simultaneously.
Strong data analytic skills is required.
Knowledge/experience of University of Florida rules and regulations as it relates to fiscal spending, personnel services and contract negotiations is required.
Knowledge of University of Florida Personnel, Purchasing and Fiscal policies and procedures preferred.
Proficiency in Excel.

Responsibilities

Work with the Division Chief on developing a divisional budget in accordance with the principles and guidelines developed by the Department and College of Medicine’s Financial Services Division.
Ensure Divisions are responsible for meeting their annual budget goals and targets, as well as for ensuring that the Division’s budget is accurate and reasonable.
Responsible for the accuracy of the division’s financial reports and financial information.
Responsible for developing and maintaining internal controls over financial reporting.
Responsible for understanding and implementing departmental and College policies and procedures regarding fund sources.
Responsible for the financial viability of the division.
Responsible for contributing to the achievement of Division’s, Department’s, and College’s financial objectives.
Responsible for understanding and implementing the financial policies and procedures of the Division, Department, College and the University of Florida for the Division.
Responsible for ensuring the Division follows University accounting rules, which includes federal and state rules and regulations.
Responsible for safeguarding divisional assets by protecting and accounting for resources such as cash and fixed assets.
Responsible for approval or delegation of approval for all purchase requisitions, travel authorizations and vouchers and payment requests submitted from the division.
Provide financial information and analysis to the Division Chief for strategic decision-making.
Assist the Division Chief with negotiating, implementing, and monitoring contracts.
Ensure divisional fiscal staff is adequately trained.
Responsible for developing the clinical revenue budget based on knowledge and analysis of expected provider activity, payer and procedure mix.
Responsible for educating providers on new coding/reimbursement/compliance, HIPAA, and other regulatory requirements.
Responsible for ensuring providers are trained and monitored on coding accuracy and the division’s charge capture systems.
Responsible for collaborating with the Department’s Clinic Director and clinic managers to develop visit projections and expense budgets.
Responsible for reviewing practice metrics and collaborating with the Department’s Clinic Director, clinic managers and physicians to improve practice performance.
Responsible for analyzing clinical collections to identify problems and to develop solutions.
Responsible for preparing analysis of clinical activity for the Division to use in making strategic decisions.
Responsible for the weekly, monthly and annual development, modification and maintenance of the divisional faculty productivity tools.
Responsible for the update of all faculty salary distributions and faculty assignments to accurately reflect and project faculty productivity.
Maintain departmental processes for compensation plan management and communications for managing faculty assignment, benchmarks, incentives, salary increases and salary reductions.
Supervise all administrative functions of the division.
Responsible for directly supervising and mentoring the divisional administrative support, fiscal, and fellowship program staff.
Trains, supervises, and mentors divisional office staff using their abilities by delegating effectively.
Provides staff with growth opportunities, professional training and the tools required to work effectively.
Supervises the accounting of divisional physical inventory according to University policy.
Facilitator for the Division in all major renovations and relocations.
Responsible for ensuring content on the divisional web site is accurate and current.
Responsible for sending out correspondence to recent donors of any divisional foundation accounts.
Responsible for coordinating and managing divisional human resources and appointment activities for faculty, TEAMS, OPS, housestaff and graduate assistants regarding hiring, reappointments, promotions, evaluations, timekeeping/leave keeping administration, licensure and immigration.
Provides guidance to the Division Chief regarding recommended salaries for new hires.
Coordinates with other college or university work units regarding payroll and HR issues.
Coordinates with representative of the Malcom Randal VA Medical Center regarding faculty VA appointments.
Ensures that salary and fringe benefit costs are distributed to the appropriate funding source.
Participates in the resolution of personnel issues and problems.
Provides data to the Division Chief regarding faculty and staff salary benchmarks to determine starting salaries, as well as salary increases.
Assists the Division Chief with coordinating and managing the tenure and promotion process, faculty mentoring program, and mid-career review for tenure-accruing faculty.
Responsible for ensuring that the semester effort reports are completed and authorized in a timely fashion using the University of Florida’s online faculty effort reporting system.
Responsible for ensuring that annual faculty evaluations are completed, distributed and returned to the Department Chair.
Verifies that faculty mission assignments and RVU targets are included in annual faculty letters of evaluation.
Serving as divisional liaison for Department of Medicine, College of Medicine and University of Florida committees.
Serves on various committees and task forces at the direction of the Division Chief or as nominated or asked to serve by the College of Medicine.
May return to compensation plan support for DOM, which could modify the percent effort noted above.