Assistant Director for Faculty Affairs

University of Texas at Austin

98d • $85,000

About The Position

The Office of the Executive Vice President and Provost seeks an engaged and motivated candidate to serve as the Assistant Director for Faculty Affairs. The mission of the EVPP Faculty Affairs team is to recruit, retain, and support our extraordinary faculty community by building resources and programs that support career development, enhance instruction abilities, promote scholarship and research, and provide opportunities for mentorship and collaboration. The Assistant Director for Faculty Affairs will serve a key role in supporting this important mission through coordinating, facilitating, and amplifying faculty awards and honorifics.

Requirements

• Bachelor’s Degree and at least seven years of experience in a university setting supporting faculty lifecycle, faculty HR, or faculty development processes.
• Demonstrated ability to work in a fast-paced environment, adapt to shifting priorities, and meet all deadlines and assignments.
• Proficient in fostering positive and productive interactions with a variety of stakeholders, including senior-level administrators, faculty, and staff.
• Demonstrated ability to exercise independent judgment, tact, discretion, and diplomacy.
• Ability to work independently with little supervision.
• Excellent organizational skills and attention to detail.
• Excellent written, oral/presentation, and interpersonal communication skills.

Nice To Haves

• Bachelor’s Degree and more than seven years of experience in progressively experience in a university setting supporting faculty lifecycle, faculty HR, or faculty development processes.
• Experience with relevant internal systems, including Workday, Academic Analytics, Faculty Profile, VIP, and Service Now.
• Demonstrated success in process improvement and implementation.
• Excellence in building collaborative partnerships.
• Strong understanding of and experience with faculty affairs policies and processes, including faculty hiring, promotion, reviews, and leaves.
• The ideal candidate will be self-motivated and resourceful with a passion for continuous improvement.

Responsibilities

• Coordinate campus-wide efforts to increase representation of University of Texas faculty as recipients of prestigious external awards and members of national academies.
• Liaise with college/school leadership across campus (e.g., Deans, Associate Deans, Department Chairs) and the Office of the Vice President for Research to curate a dynamic, discipline-specific list of highly prestigious external faculty awards and honorifics.
• Assist nomination committees with identifying meritorious faculty, including use of Academic Analytics and other data systems.
• Develop competitive intelligence to identify and document characteristics of compelling candidates and nominations for prestigious awards.
• Build a network of current UT recipients of prestigious awards to build mentoring connections between award recipients and nominees.
• Assist nominees with assembling nominations, coordinate solicitation of external nomination letters, and coordinate with OVPR Research Development when limited submission competitions are necessary.
• Track submissions and success rates to yield a comprehensive picture of total UT Austin nominations and recipients.
• Collaborate with the EVPP Communications team to highlight faculty award successes.
• Manage full life cycle of Faculty Teaching Awards administered by the Provost’s Office.
• Coordinate campus-wide nomination process, manage nomination systems, facilitate review process and communications with review committees, draft and send award notifications, maintain Faculty Teaching Awards website to support visibility and accessibility, and coordinate processing of faculty award payments.
• Serve as the primary liaison for communicating nomination requirements and deadlines to CSUs and faculty across campus.
• Coordinate promotion dossier review process for the Office of the Executive Vice President and Provost.
• Serve as a point of contact with staff and administrators in colleges/schools to field questions and provide ongoing guidance on promotion and tenure policies and processes.
• Maintain internal systems and records related to the promotion and tenure process.
• Coordinate reporting efforts for faculty awards and promotion and tenure outcomes.
• Communicate with internal and external stakeholders and central offices with a high level of accuracy and confidentiality, ensuring compliance and oversight with all governing policies.
• Document workflows and processes for all assigned tasks and support records retention and documentation needs of the unit.

Benefits

• Salary Range $85,000+ depending on qualifications and experience.
• May work around standard office conditions.
• Hybrid work schedule may be available. In-person work is expected three days/week and for occasional additional on-campus special events.

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees