Assistant Director for Events, Operations, and Administration

University of San Francisco

6d

About The Position

Reporting to the Director of Athletics and the Associate Director of Athletics for Events and Operations, the Assistant Director for Events, Operations and Administration provides comprehensive administrative support to the Division I Athletics Department while assisting with the planning, coordination, and execution of athletic events and operational functions. This full- time position supports athletics administrators and departmental operations through office management, compliance-related support, and oversight of athletic events and facilities operations. The role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced collegiate athletics environment.

Requirements

• Bachelor’s degree from an accredited institution
• At least 2 years working in an intercollegiate athletics department
• Strong organizational, time-management, and multitasking skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Ability to manage sensitive and confidential information with discretion
• Ability to work independently and collaboratively in a team environment

Nice To Haves

• Experience in athletic event management or facilities operations
• Familiarity with NCAA Division I rules, compliance, and event operations
• Experience with athletics management systems (e.g., Teamworks, ARMS)

Responsibilities

• Athletic Events Management: Co-manage the planning, coordination, and execution of all home athletic events. Serve as event manager for assigned sports, ensuring smooth game-day operations. Co-manage event staffing, including student workers, volunteers, and part- time staff. Lead event setup, breakdown, and post-event evaluations
• Facilities & Operations Support: Co-manage scheduling and coordination of athletic facilities for practices, competitions, and special events. Partner and collaborate with facilities, campus services, and external vendors to ensure operational readiness. Support facility operations, safety procedures, and emergency action plans. Assist with equipment, signage, and operational needs for athletic events
• Game-Day Logistics & Compliance: Ensure events are conducted in accordance with NCAA, conference, and institutional policies. Coordinate with officials, visiting teams, campus security, and medical staff. Assist with credentialing, event access control, and crowd management. Support ticketing, marketing, and external relations efforts as needed
• Compliance & Student-Athlete Support: Manage the implementation of NCAA compliance documentation, forms, and record-keeping to include recruiting visits to ensure the forms are received on time and completed properly. Maintain accurate team rosters, schedules, and departmental records. Track recruiting logs, eligibility paperwork, and student-athlete documentation. Ensure confidentiality and compliance with NCAA, conference, and institutional policies. Coordinate with compliance, academic services, and finance offices as needed
• Administrative & Office Support: Provide daily administrative support to senior athletics administrators in their endeavors to serve coaches, student-athletes and Dons Athletics stakeholders. Manage calendars, schedule meetings, and coordinate internal and external communications including monitoring of the [email protected] email. Prepare correspondence, reports, presentations, and meeting materials. Serve as a primary point of contact for visitors, vendors, and campus partners
• Departmental Support: Maintain office files, electronic records, and supplies. Coordinate onboarding and supervision of student workers. Support department-wide initiatives, special projects, and events. Provide general administrative support across the athletics department. Assist in hiring, training, and supervising event
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level