Assistant Director, Facility Maintenance, Transitional Housing

Common Ground•New York, NY

40d•Onsite

About The Position

Located in Manhattan, the Crane Safe Haven serves 100 individuals who are not yet ready to transition into permanent housing, as well as those who may have struggled in other housing programs. The Seafarers Safe Haven offers an alternative to life on the street: private, safe, clean, and affordable short-term accommodations. On-site case management and clinical services are available to meet the needs of its residents and to help those ready to move into secure permanent housing. Assistant Director, Facilities and Maintenance, Transitional Housing Reporting to the Program Director, Transitional Housing, the Assistant Director, Facility Maintenance, Transitional Housing oversees all building maintenance and housekeeping services for The Crane located in Manhattan. The Assistant Director is responsible for implementing standard operating procedures, building maintenance, preventative maintenance schedules, repairs, and housekeeping to ensure the highest quality of life. The Assistant Director supervises Facility Maintenance Supervisors at the Safe Haven and provides on call coverage for overnight and weekends.

Requirements

High School Diploma, GED, or Trade School Certification required
Minimum 5 years working in the building trades or related field
Minimum 2 years in a supervisory capacity in a residential building serving homeless or other vulnerable populations, with experiences as a superintendent or equivalent, maintaining building systems, including boilers, HVAC, plumbing, electrical, and security/access control
Previous experience using Maintenance Connection, or another Computerized Maintenance Management System (CMMS) system required
Required: current S-12 Fire Sprinkler, S-13 Standpipe, and S-95 Fire Alarm Systems Certifications
Experience working with city and state agencies with building oversite and responding to violations that include but aren't limited to: DHS, OTDA, DOHMH, FDNY, etc,
Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams Experience and proficiency with property management software
Ability to climb stairs and able to lift heavy materials required
On-call availability required

Nice To Haves

Preferred: F-07 and W-07 Fitness for Fire and Emergency Drill Conductor Certifications; T-89 and F-80

Responsibilities

Ensure appropriate housekeeping staff levels at assigned transitional housing site and janitorial supplies
Manage Facility Maintenance Supervisors
Oversee preventative maintenance schedules, conduct weekly walkthroughs of the transitional housing sites and complete routine audits to ensure compliance with city and state building regulations
Oversee the maintenance contracts, including for elevators
Work with transitional housing Program Director to address any systemic or recurring facility issues
Oversee timely turnover of units
Oversee the preparation of annual building-wide inspections conducted by DHS, DOH, DOB, FDNY, and other agencies
Ensure that transitional housing sites maintain up-to-date critical files, including copies of all recurring inspections and that the sites are accessible 24/7 for unannounced audits and inspections
Strategize to reduce violations and summons
Facilitate adherence to all applicable Breaking Ground's building policies
Conduct monthly audits of all supplies and inventory for transitional housing sites
Liaise with Breaking Ground's Property Management and Asset Management teams to ensure completion of maintenance and repair projects completed by third-party
Liaise with Breaking Ground's IT department to ensure continuous operation of phones, internet, security systems, and other equipment
Oversee the Safe Haven's asset portfolio, including vehicle fleet, to ensure compliance with Breaking Ground's standard operating procedures and policies
Provide on call coverage for overnight and weekends
Perform other duties as assigned