Assistant Director, Facilities

Harlem Children's Zone•New York, NY

33d•$75,000 - $85,000

About The Position

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission aligned Assistant Director with the Facilities Department. The Assistant Director will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life. The position entails assisting the Director of Facilities with operations and compliance with the 28 HCZ locations. The ideal candidate must have knowledge of facilities regulatory agencies including FDNY, ECB, DOB, and DOH, budgeting, and operations. For more information, check out Want to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know.

Requirements

Must have a Bachelor’s degree with 3+ years of related experience or High School Diploma/GED with 5+ years of experience
Must be able to successfully pass fingerprinting and background check
Must be proficient in Microsoft Word, Excel and Power Point
Must pass fingerprint background check and Physical/TB test
Must have or be willing to obtain IFMA Certification & FDNY Certifications

Responsibilities

Prepare and maintain RFP’s, bid information and other contract documents for repairs
Work with Director preparing and executing contracts
Schedule and monitor contractual work
Monitor receipt of invoices that they are submitted within a month of completion of service
Coordinate with contracting companies to schedule all monthly, quarterly and annual inspections
Clear ECB, FDNY, DOB violations by correcting issues and submitting necessary documents and/or payment
Ensure compliance with FDNY, ECB, DOB, DOH regulations
Keep all site building permits up to date
Assist in managing department budget
Assist in forecasting staffing budget
Schedule and assist in interviewing new hires.
Liaison between employees and Human Resources
Oversee Payroll submission
Oversee org-wide custodial supply orders
Maintain site LEED Certification
Supervise Facility Coordinator and Interns
Assists the Director of Facilities with other tasks as necessary

Benefits

Highly competitive base salaries
Paid time off
Employee referral bonus
Career advancement
No-cost health insurance
Life Insurance
Short-and long-term disability
Additional voluntary benefits
Wellness discounts
Commuter benefits
Financial wellness perks
Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)