Assistant Director, Facilities Contract Compliance

State of Virginia • Radford, VA

78d

About The Position

The Assistant Director, reporting to the Director of Facilities, Finance & Administration, performs advanced functions related to the day-to-day administration of outsourced contracts, leases, and warehouse services. Key responsibilities in contract and lease administration include tracking payments, monitoring the performance of service providers to ensure compliance with contract and lease terms, interpreting complex contract language, drafting scopes of work and Requests for Proposals (RFPs) for new contracts, and preparing amendments for existing contracts. This position collaborates with various departments to effectively manage contracts by verifying the receipt of goods and services, validating invoices, and ensuring that all terms and conditions of the contracts are met. Additionally, the Assistant Director follows procurement guidelines, inputs data for purchase orders, and serves as a backup in the absence of the Director.

Requirements

• Experience in contract management and performance techniques.
• Ability to negotiate solutions to contract compliance issues.
• Experience with various communication methods.
• Capability to quickly analyze options and make logical decisions.
• Experience in developing and documenting processes and procedures.
• Ability to read and fully comprehend complex documents.
• Ability to work independently and collaboratively in a team environment.
• Attention to detail while managing multiple competing priorities.
• Ability to interact effectively with individuals from various backgrounds.
• Strong proficiency in current office software, such as Microsoft Office.
• An advanced degree in a related field or a bachelor's degree in a related field with demonstrated experience.

Nice To Haves

• Experience in developing spreadsheets and tracking costs.
• Experience in budget development and a solid understanding of accounting practices.
• Technical writing skills for drafting documents.
• Experience with contract development.
• Supervisory experience.
• Experience in materials management, contracts and procurement, facilities management, warehouse services, construction management, or business administration.

Responsibilities

• Track payments and monitor performance of service providers to ensure compliance with contract and lease terms.
• Interpret complex contract language and draft scopes of work and Requests for Proposals (RFPs) for new contracts.
• Prepare amendments for existing contracts.
• Collaborate with various departments to manage contracts effectively.
• Verify receipt of goods and services and validate invoices.
• Ensure all terms and conditions of contracts are met.
• Follow procurement guidelines and input data for purchase orders.
• Serve as a backup in the absence of the Director.

Benefits

• Salary commensurate with experience.
• Normal work schedule: Monday - Friday, 8am to 5pm.
• Evenings or weekends as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees