Assistant Director, Events, Donor Experience & Engagement

Dana-Farber Cancer Institute • Brookline, MA

270d

About The Position

As a member of the Donor Experience & Engagement team, this position is responsible for implementing a comprehensive and robust portfolio of recognition, stewardship, and cultivation events. Accountable for executing all projects within budget and on time, the Assistant Director will collaborate with Dana-Farber's faculty and leadership, develop compelling event programs, secure the best value from vendors, identify process efficiencies, collaborate with departments across Dana-Farber, and ensure alignment with policies and standards. This position is responsible for assisting the entire Division with reaching financial goals. Reports to the Associate Director, Events, Donor Experience & Engagement. The onboarding of this role will include a comprehensive training process which includes completion of online modules, shadowing colleagues, as well as hands-on learning experiences throughout the first calendar year in the role. Embody Dana-Farber's Core Values: Impact; Excellence; Compassion & Respect; Discovery; and Equity and Inclusion every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.

Requirements

• Bachelor's degree required plus 4+ years of relevant work experience
• Event planning, philanthropy and donor/volunteer management experience preferred
• Strong ability to plan strategically as it relates to stewarding, cultivating, and recognizing major donors and prospects through events
• Strong people and project management skills
• Sharp attention to detail and ability to review and edit materials
• Exceptional organizational skills and ability to assess and correct processes and procedures
• Effective in working with wide audiences, including highest level of Dana-Farber constituencies
• Strong sense of customer service
• Clear commitment to inclusion, diversity, and equity
• Mission-driven, desire to help meet the goals of the Division of Philanthropy

Responsibilities

• Manage a portfolio of high-profile recognition, stewardship, and cultivation events (in-person and virtual)
• Supervision of event goals, catering, audio/visual, marketing materials, volunteer management, event programming, donor gifts
• Lead all event planning meetings and drive discussions to meet event goals
• Coordinate briefing materials for the President, Senior Vice President and Chief Philanthropy Officer, senior management, faculty, and Philanthropy staff
• Work with vendors to obtain best prices and services
• Prepare and monitor budgets for all events in portfolio
• Prepare event evaluation, follow-up materials, and reporting as required
• Participate in the strategic planning process related to new event concepts, and clearly and effectively present these concepts to leadership
• Build and maintain strong relationships with colleagues, external vendors and all event partners
• Work with leadership to ensure all unit and Division fundraising goals are accomplished through the execution of each event
• Create and oversee the implementation of project management tools to aid in successful event planning
• Seek to innovate and evolve the team's events capabilities
• Coordinate event volunteers and works collaboratively with Philanthropy staff, as well as members of Dana-Farber's senior leadership and other departments

Benefits

• Generous healthcare and retirement plans
• At minimum 3-weeks' vacation time in addition to 10 paid holidays
• Flexible work environment
• Work/life balance
• Personal, professional, and leadership development opportunities
• 75+ specialized professional development sessions designed for staff each year through its in-house learning program, the Center for Advancement Training

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree