Assistant Director Event Management

Liberty University•Lynchburg, VA

15h•Onsite

About The Position

The Assistant Director of Event Management and Facilities will support the Director in overseeing all aspects of event planning, facility management, and operations. This role requires a dynamic individual who can manage multiple projects, coordinate with various stakeholders, and ensure smooth execution of events while maintaining facility standards ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 1. Event Management: - Assist in planning, coordinating, and executing various events - Liaise with clients, vendors, and internal departments - Manage event budgets and timelines - Oversee event staff and volunteers 2. Facility Management: - Support the maintenance and upkeep of facilities - Coordinate with maintenance staff for repairs and improvements - Ensure compliance with safety regulations and building codes - Manage inventory of equipment and supplies 3. Operations: - Develop and implement operational procedures - Assist in creating and maintaining event and facility schedules - Manage booking systems and contracts - Analyze operational data and prepare reports 4. Staff Management: - Assist in hiring, training, and supervising event and facility staff - Create work schedules and assign tasks - Conduct performance evaluations 5. Customer Service: - Address client inquiries and resolve issues - Ensure high levels of customer satisfaction - Conduct post-event evaluations and implement improvements Strictly adheres to Liberty University policies, representing the University in an exemplary manner. Works effectively as a team member, embracing and fostering LU’s mission.

Requirements

Bachelor's degree in Event Management, Hospitality, Business Administration, or related field
3-5 years of experience in event management and/or facility operations
Proven track record of successful event planning and execution
Knowledge of facility management practices and safety regulations
Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
Possess public communication skills that allow professional representation of Liberty University to a variety of business, government and community customers and associates.
Strong organizational skills.
Computer and scheduling skills.
Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Required to travel to local and campus locations.
Ability to stand for extended periods and lift up to 25 pounds
Availability to work flexible hours, including evenings and weekends
Use of one’s personal vehicle (or LU vehicles) may be required for travel in the performance of the essential functions of this position.
Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Responsibilities

Assist in planning, coordinating, and executing various events
Liaise with clients, vendors, and internal departments
Manage event budgets and timelines
Oversee event staff and volunteers
Support the maintenance and upkeep of facilities
Coordinate with maintenance staff for repairs and improvements
Ensure compliance with safety regulations and building codes
Manage inventory of equipment and supplies
Develop and implement operational procedures
Assist in creating and maintaining event and facility schedules
Manage booking systems and contracts
Analyze operational data and prepare reports
Assist in hiring, training, and supervising event and facility staff
Create work schedules and assign tasks
Conduct performance evaluations
Address client inquiries and resolve issues
Ensure high levels of customer satisfaction
Conduct post-event evaluations and implement improvements
Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
Works effectively as a team member, embracing and fostering LU’s mission.