Assistant Director, Business Services

Boston College • Newton, MA

41d

About The Position

As we enter the third year of the public phase of Soaring Higher: the Campaign for Boston College, we invite you to join our community. Driven by our mission in ways that advance the university for years to come, priority areas for this $3B comprehensive campaign include Financial Aid, Academics, and Student Life.

Based on a fundamental Jesuit tenet of developing the whole person, University Advancement is large enough to benefit from many campus resources, yet small enough to be agile and creative in supporting all associates. With an average tenure of close to 10 years at Boston College, our 250-person centralized organizational structure offers a variety of roles across fundraising, alumni relations, operations, and communications and engagement. We invest in the professional growth of every staff member through individual and team-based programs. Likewise, we aim to attract the very best, seeking team members who are as ambitious and as committed to our team as we are. We value a culture of diversity, equity, inclusion, and belonging while actively promoting team members who contribute to the success of University Advancement.

See below the current opportunity to begin (or return to!) your Boston College experience!

Job Description:
Reporting to the Director, Finance & Business Services, the Assistant Director will manage a team of two senior/fiscal and operations specialists. The Assistant Director oversees all functions associated with the process and approval of travel vouchers, reimbursements, Purchase Orders (POs) and travel advances for 250 University Advancement (UA) staff members. Purchasing and budgeting functions involve the acquisition of supplies, equipment, or services for multiple UA cost centers, assisting with the preparation of budgets, and the verification and reconciliation of budgetary expenditures. The Assistant Director will also distribute and reconcile credit card terminals for on-site event registrations and conduct orientations for all new professional staff members. They will assist the Director with day-to-day fiscal operations, approve check voucher transactions originated by the Fiscal & Operations Specialists and approve all UA travel expense requests. The Assistant Director makes sound decisions, exercises good judgement, and examines existing issues in new ways and will serve as the P2 for the UA division.

Requirements

• This position requires a bachelor’s degree or an equivalent combination of education and fiscal and operations experience.
• A minimum of three years working in a business or college in a financial and operations setting with supervisory experience.
• Excellent interpersonal, customer service, collaboration, oral and written communication skills; high regard for confidentiality, an ability to utilize technology with expertise in PeopleSoft Financials, and the ability to engage effectively with colleagues throughout the University.
• Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit Catholic education and the goals and values of Boston College

Responsibilities

• Reviews transactions for accuracy, and electronically approves travel expense reports and vouchers for the UA division; originates and tracks all POs and agreements
• Processes travel advances for UA staff and ensures that travel advances are reconciled with airline tickets and other receipts per University policies
• Maintains accurate records of all expenditures and supporting backup for all UA Budgets in Etrieve
• Verifies funding balances in program budgets prior to expending funds and monitors travel spending against approved operating budgets
• Serves as liaison with travel-related vendors, including managing accounts with various hotels
• Monitors costs at fiscal year close to ensure that funding is available in accounts for meetings and events that have yet to be invoiced by Event Management
• Authorizes Corporate Amex Application process for new staff members who are eligible
• Works with Director to prepare travel projections for budgeting purposes
• Is a contact for questions relating to expense reimbursements & travel
• This position is the sole approver for all expenses under $5,000, and reviews all spending when the Director is out of the office
• Responsible for travel information content on the University Advancement Intranet
• Conducts orientations and training for all new professional staff members
• Participates in on-going technical and professional development training and education programs policies on data security to prevent corporate and personal identity theft
• Maintains close interaction with colleagues throughout the University, especially as it relates to facilities and budgets.

Benefits

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay
• Additional benefits can be found on https://www.bc.edu/employeehandbook

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees