Assistant Dean of Finance and Administration

Howard University

92d • $70,000 - $78,000

About The Position

The Assistant Dean of Finance and Administration will oversee office workflow. High degree of independence and uses initiative to carry out assignments. Be responsible for the operating budget of the school. Assist all department chairpersons, unit directors, HR delegate, and principal investigators with budgetary matters and decisions. Responsible for developing financial procedures for the orderly coordination and processing of financial and other departmental matters.

Requirements

• Bachelor’s degree in finance, Business Administration, Accounting or closely related field.
• Minimum of 2-5 years of relevant experience.
• 5 years of related work experience may be substituted in lieu of educational qualifications.

Responsibilities

• Consult with units or departments and/or coordinates the preparation of operating budgets based on actual performance, previous budget figures, estimated revenue, expense reports and other factors.
• Compare departmental expenditures with budget allocations to analyze budgets and recommend approval or disapproval to management.
• Consult with units or departments regarding budget analysis, financial reports, reconciliations, irregular and unusual transactions and problem resolutions.
• Attend Budget meetings and complete budget prep work at the beginning of the FY.
• Assist with developing budget targets with department heads and directors with respect to budgetary controls.
• Assign proper cost center codes.
• Prepare requests for travel authorizations.
• Monitor revenue and expense accounts to identifying problem accounts.
• Research, compile and update budgetary and forecast data for various financial reports.
• Resolve any differences with accounting.
• Track accounting accruals for year end.
• Perform data analysis of average difficulty using tables, graphs and basic statistics.
• Submit final reports to the Dean.
• Enter budget amendments.
• Coordinate sponsored program administration and budget with centralized sponsored program office.
• Initiate contractor and consultant agreements for both grants and the department.
• Assist with management of departmental grants, including supplier creation in Workday, entering requisitions, costing allocations, entering hires/terms, and processing grant payments.
• Work with the PI and RAS office to resolve any department grant monetary discrepancies.
• Enter personnel and financial documents using Workday.
• Process graduate assistant paperwork for pre hire.
• Track print shop expenditures for each department.
• Enter hires and termination of graduate assistants and track this information.
• Entering period activity pays for graduate assistants.
• Creating positions and entering budgetary requirements for new positions.
• Request market data for both new and existing positions, looking for pay disparity.
• Occasional job description creation.
• Enter all departmental requisitions.
• Monitor the budget for inconsistencies and ensure spending is within budget limits.
• Complete and process financial aid documents for the school’s admissions department for the Flagship and Starship Programs.
• Prepare budget documents for signature by proper university officials.
• Assist management in preparation of reports for meetings.
• Process any cost and non-cost labor transfers.
• Calculate amount of pay or percentage and enter summer salaries.
• Process paperwork for the hiring of new personnel, and advises them concerning the University’s procedures (i.e., travel, parking, etc.).
• Process and approve Sodexo (food) orders.
• Perform other related duties as required.

Benefits

• Comprehensive medical, dental, and vision insurance, plus mental health support.
• PTO, paid holidays, flexible work arrangements.
• Competitive salary, 403(b) with company match.
• Ongoing training, tuition reimbursement, and career advancement paths.
• Wellness programs, commuter benefits, and a vibrant company culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree