Assistant Coordinator, Management Programs

Florida Atlantic University • Boca Raton, FL

1d • $45,000 - $52,000 • Onsite

About The Position

The College of Business at Florida Atlantic University is seeking an Assistant Coordinator, Management Programs - Boca Raton, FL. The FAU College of Business is one of the largest AACSB-accredited colleges of business in the United States with more than 8,000 students. The college has seven departments and an impressive offering of degree programs at both the undergraduate and graduate levels (including Ph.D.) as well as many online, executive, and certificate programs. For more information about the FAU College of Business, please visit http://business.fau.edu. The Management Programs Department is seeking a highly organized and proactive professional to support the operational and strategic activities of the department. This role plays a critical part in ensuring efficient office management, supporting faculty and academic programs, and enhancing student and alumni engagement. The ideal candidate will thrive in a collaborative academic environment and demonstrate strong administrative, communication, and coordination skills.

Requirements

• Bachelor's degree or higher from an accredited institution in an appropriate area of specialization required.

Responsibilities

• Work with the Management Programs department Chair, Coordinator, and other administrative personnel to ensure effective and efficient operation of the department office, including: Physically opening and closing the office each workday and coordinating coverage to ensure the department office is staffed during regular business hours. Ensure that all office equipment is operational. Answer office phones and greet/direct visitors as necessary, and sorting mail.
• Provide administrative support to the department Chair, affiliated centers, and faculty as needed.
• Supervise student workers and assist in the hiring process for PhD students, adjuncts, and faculty.
• Assist the Coordinator in marketing department and affiliated center activities and initiatives by maintaining and updating department/center web pages and coordinating social media with the COB Communications staff.
• Work with Chair, Coordinator, and faculty to assemble data required by the Dean’s office using the various tools available [Workday, Credentialing, Institutional Effectiveness reports, etc.].
• Process faculty assignment and activity information in Interfolio for FAR each semester.
• Support chair faculty evaluation documentation efforts. Tabulate SPOT scores, calculate department GPA means, and document teaching assignment details for evaluations.
• Support club events. Book rooms for events, collaborate in event planning for reach to alumni, industry partners, and advisory board members.
• Support alumni outreach. Attend recruitment events, collaborate in outreach to alumni, and marketing to alumni.
• Assist with contracts, credentialing, and the recruitment of faculty, staff, and students.
• Assist with the promotion, development, and delivery of programs. Collaborate to design and deliver marketing initiatives.
• Prepare OPS department hiring spreadsheets each semester.
• Ensure that various class scheduling requirements are completed with the guidance and support of the department Chair in coordination with the Dean’s office staff.
• Assist in developing, overseeing, and updating the department’s digital storage.
• Attend and/or take minutes at department or other meetings as needed.
• Coordinate faculty textbook requests and syllabi certification review.
• May provide leadership to students and represent the University in recruitment and/or retention efforts.
• Other duties include resolving problems and communicating issues of concern to appropriate higher-level authorities. May be asked to serve on department and/or University committees.
• All other job-related duties as assigned.

Benefits

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level