Assistant Construction Project Manager
About The Position
We are looking for an Assistant Project Manager who will be an integral member of the construction team responsible for handling multiple industrial building projects of varying size and complexity. The position is responsible for the administrative organization of construction projects and oversight of project schedules, budgets, and tasks. You will be integrated with the Project / Construction Managers (CM's) assigned to each project and is collaborative and educational. You will also create procedures and utilize software to make the project set-up, tracking, execution, and reporting processes more efficient and accurate. You will report directly to the Director, Development & Construction. If the thrills of a growing position in the field excite you and you're up for the challenge, you would be hard-pressed to come by a better opportunity! The mission of Rexford Industrial has never been more exciting for us and for the people who help make it happen. This is a unique opportunity to perform an integral role within a well-established and innovative business.
Requirements
- Experience with Industrial, Warehouse building, and Office interior construction.
- 3+ years of experience in construction administration
- Must be proficient in Word, Excel (can maintain complex spreadsheets), Project, and Outlook, and proficient in learning and mastering new software applications (i.e. Smartsheet)
- Construction accounting experience in Yardi accounting software.
- Utilize email, voice, and project management software; provide clear direction and respond to inquiries.
- Learn new technologies and work processes.
- Working knowledge of construction contract terms to negotiate favorable deal terms.
- Experience working under time and other constraints.
Responsibilities
- Manage electronic file database for each project.
- Assist Project / Construction Managers (CM) in preparing and updating comprehensive budgets and schedules throughout the duration of each project.
- Assist the CM's in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval.
- Assist CM's in the preparation and issuance of contracts and Work Orders for consultants, contractors, and vendors.
- Ensure new contracts are completed, entered into the project database, and coordinated with the accounting team.
- Manage contemplated budget variances, Change Orders, and reallocations for each project.
- Attend weekly and monthly project update meetings and take the lead in the preparation of standard tracking documents for review.
- Ensure CO's are performed, the project database is updated, and all updates are coordinated with the accounting team.
- Manage and review contractor and consultant Pay Applications regarding the accuracy of work reported as complete.
- Ensure Contractors are complying with their contractual insurance requirements and maintain the files.
- Review substantial completion certificates and ensure all required project close-out documents are obtained.
- Communicate relevant project information to the CM, Property Manager (PM), and Accounting Dept.
- Review invoices with CM's and monitor compliance with contract requirements ensuring all conditions are satisfied before invoices are approved for payment.
- Ensure all project-related invoices including requests for payments, purchase orders, invoices from vendors and similar documents are being processed by the accounting team.
- Collect lien releases from Contractors and suppliers; track preliminary notices and conditional/unconditional lien release waivers.
- Communicate ideas for improving company processes and for developing this attitude in others.
Benefits
- Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
- Flexible Time Off
- Bonus Eligibility & Long-Term Incentives
- 401(k) Employer Match Program
- Professional Development Resources
- Robust Health & Wellness Program
- Volunteer and Community Engagement Opportunities
- Employee Resource Groups committed to Diversity, Equity, and Inclusion.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
251-500 employees
