Onsite Assistant Community Association Manager (CVCA2026)

RealManage•Chula Vista, CA

22h•Onsite

About The Position

RealManage, a dynamic, technology-driven HOA management company, is rapidly expanding and offers significant career advancement opportunities within a supportive company culture. Recognized as a Certified™ Great Place to Work®, RealManage values professionalism and dedication, aiming for long-term career success for its employees. The company is seeking a highly intelligent, industrious, take-charge, on-site Assistant Community Manager for a large master-planned community in Chula Vista. The ideal candidate will be positive, articulate, well-organized, energetic, resourceful, and detail-oriented, with a "can do" attitude, focused on cultivating thriving communities through relationship building. This role requires a creative individual who enjoys working with people, is a strong team player, possesses excellent interpersonal skills, and understands the importance of high-level client service. Flexibility and the ability to learn new skills are essential. Experience in organizing and programming community social events and managing reservations for resident events is crucial. The candidate must demonstrate excellent written and verbal communication skills, office management proficiency, and computer skills (Outlook, Excel, Word, Publisher), capable of managing multiple time-critical tasks independently and as part of a management team.

Requirements

Excellent customer service skills
Availability to work Tuesday to Saturday, including all Saturdays, nighttime Board meeting 1x/month, and occasional evenings/weekends hosting community events
Ability to work in-person (no remote work)
Ability to present a positive and professional image for the organization
Experience with Microsoft Office products
High level of integrity and ability to maintain confidential information
Applicant must be a self-starter, resourceful, and takes initiative
Highly organized and efficiency-minded with excellent time management skills
Able to multi-task and adjust to constantly changing priorities
Meticulous attention to detail and accuracy
Ability to work well under pressure, and provide excellent references
Experience with being a member of a staff and team player
Ability to reliably commute to or plan to relocate before starting work to Chula Vista, CA 91913

Nice To Haves

Previous community association administrative assistant experience is a plus
Bi-lingual (Spanish) highly preferred

Responsibilities

Community Events and Activities production including budgeting, coordination and execution
Developing a volunteer base to support the events and activities
Composing electronic newsletters, website postings, flyers, email blasts and homeowner correspondence
Facility oversight for onsite community clubhouse including safety inspections, work order management and vendor oversight
General clubhouse and pool facilities administration: resident ID cards, pool access fobs, clubhouse facility reservation management, and resident inquiries
Community enforcement inspections as needed and process enforcement letters and follow-up
Interaction with vendors who provide services for events and for the community
Other daily duties as assigned include answering phone calls, assisting resident walk-ups at the on-site office, generating letters, vendor work orders and follow-up, architectural processing, and assisting the GM as needed
Generating receipts and tracking all on-site payments received into Excel spreadsheet, for accounting