Assistant Community Association Manager

Atmos Living Management Group•San Antonio, TX

4d•Onsite

About The Position

The Assistant Community Association Manager (ACAM) at Atmos Living Management Group supports and assists the Community Manager in overseeing and managing the financial and operational aspects of the community by completing assigned administrative tasks.

Requirements

Knowledge of community association management principles, procedures, and standards.
Ability to work flexible hours, including evenings and weekends, as required for event management and attendance.
Proficiency in the use of Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Strong organizational and time management abilities, with a keen attention to detail.
Excellent communication skills, both written and verbal, with the ability to interact effectively with managers, peers, residents, vendors, and guests.
Commitment to maintaining a professional work environment.
The ability to multi-task on a variety of levels with the utmost of focus and professionalism.
Valid driver’s license and reliable transportation.
High school diploma or equivalent.
At least one year’s related experience required.
If required by the state, must possess and maintain the appropriate license or certification.

Responsibilities

Monitor daily operations of communities, including but not limited to managing contract services, assisting the Community Manager with coordinating and conducting community meetings, and other operations as directed.
Schedule meetings or accommodate walk-ins with vendors, residents, staff, or other concerned parties, addressing issues and mediating as necessary.
Prepare specifications, requests for bids, and proposals from vendors or independent contractors.
Provide timely recommendations, reports, and feedback to the Community Manager.
Attending management staff meetings as scheduled.
Prepare special studies, projects, or reports as directed by the Community Manager.
Attending all meetings of the Resident Committees, if requested.
Attend scheduled events within the community, if required or requested by management.
Assist the Community Association Manager with various issues throughout the community.
Aid in the development and administration of the annual operating and reserve budgets.
Complete the annual inventory of association assets.
Assist with Resident Committees by attending meetings, developing leaders, providing training and oversight, preparing committee recommendations, and ensuring that agendas and minutes are posted timely.
Ensure compliance with state requirements for conducting meetings, taking minutes, and maintaining records.
Attend Community Association meetings, including the annual HOA and New Homeowner orientation.
Assist the Community Manager with managing the delinquent assessment collections process.
Write and edit articles for the community newsletter and website.
Support the Lifestyle Director with recreational programs, activities, and events throughout the year.
Perform other job-related duties as directed by upper management.