Assistant Commercial Property Manager Needed in Houston

Trinity Property Consultants•Houston, TX

1d•$53,000 - $55,000•Onsite

About The Position

At Trinity Property Consultants, your expertise is the key to our continued success. Join us and become an essential part of an organization that values your skills and is committed to your professional growth. Guided by our core values of innovation, teamwork, excellence, and empowerment we have been creating vibrant communities for three decades and are proudly ranked among NHMC’s Top 50 Apartment Owners and Managers. We're on the lookout for passionate individuals that will elevate our culture and join us in delivering unparalleled service to our valued team members, residents, investors, and partners. The Assistant Commercial Property Manager will support all aspects of commercial property operations and administration. Duties include, but are not limited to: Assisting with the oversight of building operations including tenant relations, maintenance requests, lease administration, AR/AP, and vendor relations. Provide local marketing support for small commercial spaces (e.g., running local ads); collaborate with RedTail or third-party brokers for mid-sized to large spaces. Assisting the leasing department with new lease documents and broker interaction. Inputting lease data into real estate software. Interacting and supporting Regional Directors with tenant renewals and lease compliance. Performing year-end budgeting and tenant Operating Expense reconciliations. Performing CAM reconciliations, reallocations, tenant billbacks, financial reporting, variance explanations, and audits. Support with daily building operations for assigned portfolio. Accounts Payable: receive and track all invoices to ensure prompt payment and accuracy of financial records. Accounts Receivable: rent collection procedures and maintain accurate records of tenants’ rent payments, delinquencies, draft rent default notices, and coordinate with Regional Directors as needed. Prepare operational, financial, and leasing reports to Regional Directors for presentation. General administrative duties including but not limited to creating and delivering all tenant communications and maintaining accurate record keeping for assigned portfolio. Ability to effectively communicate and maintain positive relationships with tenants, vendors, and team members. Coordinate property inspections, manage work order system for maintenance and repairs, and service contract management. Assist with tenant move ins and move outs. Perform site visits and inspections as needed. Review lease language and apply terms accurately for billing and operations. Identify financial discrepancies and escalate risks before they impact tenants or ownership. Handle additional duties or projects as assigned by senior leadership.

Requirements

Ability to manage a high volume of work with efficiency and accuracy.
Strong written and verbal communication skills.
Financial and analytical skills to support budgeting and reporting.
Excellent administrative and organizational abilities.
Solution-oriented approach to conflict resolution.
Commitment to delivering superior customer service.
Effective time management and ability to prioritize competing tasks.
High school education or equivalent is required.
Accurately perform intermediate mathematical functions and use all on-site resident management software functions.
Intermediate computer and Internet knowledge.
Proficiency in Microsoft Office suite.

Nice To Haves

1-2 Years of experience in commercial property management preferred.
Experience using commercial real estate software.
Experience with Yardi Commercial Voyager 7s, preferred.
Maintain a commitment to ongoing professional development and career growth through our company’s continuing education programs.

Responsibilities

Assisting with the oversight of building operations including tenant relations, maintenance requests, lease administration, AR/AP, and vendor relations.
Provide local marketing support for small commercial spaces (e.g., running local ads); collaborate with RedTail or third-party brokers for mid-sized to large spaces.
Assisting the leasing department with new lease documents and broker interaction.
Inputting lease data into real estate software.
Interacting and supporting Regional Directors with tenant renewals and lease compliance.
Performing year-end budgeting and tenant Operating Expense reconciliations.
Performing CAM reconciliations, reallocations, tenant billbacks, financial reporting, variance explanations, and audits.
Support with daily building operations for assigned portfolio.
Accounts Payable: receive and track all invoices to ensure prompt payment and accuracy of financial records.
Accounts Receivable: rent collection procedures and maintain accurate records of tenants’ rent payments, delinquencies, draft rent default notices, and coordinate with Regional Directors as needed.
Prepare operational, financial, and leasing reports to Regional Directors for presentation.
General administrative duties including but not limited to creating and delivering all tenant communications and maintaining accurate record keeping for assigned portfolio.
Ability to effectively communicate and maintain positive relationships with tenants, vendors, and team members.
Coordinate property inspections, manage work order system for maintenance and repairs, and service contract management.
Assist with tenant move ins and move outs.
Perform site visits and inspections as needed.
Review lease language and apply terms accurately for billing and operations.
Identify financial discrepancies and escalate risks before they impact tenants or ownership.
Handle additional duties or projects as assigned by senior leadership.

Benefits

Medical, Dental & Vision. We offer a free PPO-HSA medical plan (with a $1,200 annual employer contribution) to all employees outside CA. In California, employees can choose between the free PPO-HSA and HMO plan. We cover 100% of the monthly premium costs for employee dental and vision. FSA & Dependent Care options are also available.
Retirement Plans. Plan for your future with our 401(k) program, offering an employer match of 1/3 of your contributions up to 2% of your salary. Eligible to enroll on the first of the month following hire date.
Group Life, Long-Term, and Short-Term Disability Insurance. We provide up to $100,000 of life insurance and AD&D coverage in case the unimaginable occurs.
Paid Holidays & Vacation. We offer a competitive amount of paid holidays in addition to anywhere from 2 – 4 weeks of paid vacation according to years of service. ( Available after 90 days of full-time employment)
Sick Leave. We offer sick leave in compliance with state and local jurisdiction requirements.
Referral Bonuses. We provide $1,000 bonus for hires made through employee referrals.
Volunteer Time-Off. We offer up to 16 hours of volunteer time annually—8 hours for personal volunteer activities and 8 hours for company-sponsored events.
Employee Assistant Program (EAP). That includes Health Advocate and Travel Assistance Program.
Competitive Bonus & Commission Structures. We pride ourselves in recognizing hard work and goal achievement.
Opportunities for Advancement. We promote from within and provide extensive professional development training, reimbursement programs and exclusive scholarship opportunities.
Additional Perks. Including corporate shopping discounts, appliance discounts and lifestyle discounts.