Assistant Client Manager

Fieldstone Architecture & Engineering•Tampa, FL

9d•Hybrid

About The Position

Fieldstone A&E – Creating Community Fieldstone A&E is an industry-leading company with deep roots in homebuilding, providing everything needed for vertical construction — from single-family homes to commercial projects and everything in between. We offer a strong, family-oriented culture focused on work/life integration, with remote, in-office, and hybrid flexibility. Our benefits include 401(k), profit sharing, and shared health, dental, and vision costs. As an Assistant Client Manager, you will support Client Managers and project teams to keep work moving forward and clients informed. You’ll coordinate with internal teams, manage communication, and help ensure projects are delivered on time and with quality. We’re looking for someone who is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. A positive, “can-do” attitude and commitment to strong client service are key. We value passion, open-mindedness, mastery of craft, and family spirit. If that sounds like you, we’d love to have you on our team. Assistant Client Manager - S ynopsis The Assistant Client Manager (ACM) works in partnership with the Client Manager (CM) to coordinate with Architects, Engineers, Designers and Technicians, and is responsible for product quality as well as communication between clients and internal product and production teams. The ACM in partnership with the project coordinator oversees multiple projects to ensure completion of the project scope.

Requirements

Knowledge of design, design trends, construction methodology, material applications, and manufacturer-supplier appropriateness
Knowledge of architectural building systems
Knowledge of the Quality Assurance and Quality Control policies and process
Knowledge of building codes and the ability to research and apply/incorporate that knowledge into technical documents
Advanced design, visual, and graphic presentation skills
Advanced CAD drafting skills
Proficiency in Revit preferred
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Ability to work effectively with other project leaders and teams
Ability to effectively meet deadlines
Ability to communicate effectively in writing and verbally, including public speaking
Bachelor’s degree in architecture, interior design, or engineering preferred
8+ years minimum of progressive experience in the construction industry with proven organizational skills

Responsibilities

Define scope of work (project brief)
Communicate client standards
Overall project quality control
Project file and folder preparation
Project architecture and engineering coordination
Communicate client redlines to team
Assists in the preparation and execution of consultant contracts
Responsible for communication with vendors, and contractors to ensure incorporation, and coordination of all information into the project and provides support as necessary
Project architecture and engineering coordination of small/quick turn projects
Manage quick turn client projects and lots
Assist client manager in external communications, including email triage
Work with client manager to get signed add-services
Update client requested spreadsheets
Expedite project requests
Assist in checking with vendors on status
SWAT/quality coordination and review/approval
Master ownership (point person to ensure issues are being cleaned up to ensure lot efficiency), manage revision email requests
Quality Control overflow
Quality Assurance overflow
Fosters and maintains a collaborative professional working relationship with the project teams
Mentor project teams/drafters on client standards and means and methods
Assists in developing and validating project scope and fee, budget, and scope of services
Consistently provides complete and timely communication of project information to and from clients and project team
Ensures that design intent is consistent and properly executed
Sets the overall strategy for producing the documents and identifies the sheets planned for each stage of the work
Ensures that construction detail documentation conforms to FAE Quality Assurance and Quality Control policies and process
Works on developing a positive relationship of communication and trust with Clients and Clients’ representatives
Receives project direction from the Client Manager
Shares, tracks, and coordinates electronic documentation and files with the project team, clients and consultants