Assistant Clerk I

State of Nebraska•Chadron, NE

5d•Onsite

About The Position

Location: Dawes County Courthouse, Chadron District: 12th Judicial District The Judicial Branch is a state-funded Branch of Government that offers medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 13 paid holidays, earned paid vacation and sick leave, and more. This classification level is responsible for working under general supervision and providing a variety of specialized customer service, clerical and administrative support to multiple courts such as maintaining records, accounting/cashier and may be responsible for lead worker direction and assigning work providing to clerical staff. Responsibilities may include: scheduling court hearings, data entry, processing and maintenance of records e.g. entering new case filings, updating case filings; performing cashiering duties such as processing payments (e.g. fines, fees), balancing daily deposits; preparing and submitting routine documents and reports; performing receptionist duties of assisting public and staff by answering general questions regarding court operations for all court case types and procedures; and other clerical duties such as scanning, printing, copying documents. This position may include travel to other counties for office or courtroom coverage for all case types; it will also include month end duties regarding advanced financials and claims. Performs other duties of a similar nature or level. May require performing bailiff duties for a jury trial and being the liaison between the jurors and the judge from the beginning of the trial until the juror makes their decision. Performs advanced office and administrative tasks in support of court operations; and serves as a lead to assigned clerical staff to include assigning and monitoring work and providing direction. Schedules hearings with attorneys and other agencies; enters new case filings; prepares and records paperwork; prepares and distributes docket for court sessions; ensures completeness and accuracy of information and maintaining related records. Preparing, reconciling and ensuring accuracy of specialized financial reports, invoices and budgets; processing payment (e.g. fines, fees, and balancing daily deposits). Creating and preparing reports, spreadsheets and other documents using established templates or creating original documents. Performs other duties of a similar nature or level. The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Requirements

High School Diploma or equivalent (G.E.D.)
3 years related experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.
Customer service principles
Cashiering and ability to read bank statements
Knowledge of state and federal laws
Knowledge of judicial, jail, and court system
Filing and recordkeeping principles
Modern office procedures, methods, and equipment
Basic principles and practices in assigned area of responsibility
Computers and related software applications
Providing customer service
Prioritizing and assigning work to subordinate staff
Processing information utilizing established procedures
Using modern office equipment
Maintaining records and files
Preparing reports and forms
Assembling and organizing data and information
Using proper English, grammar, punctuation, and spelling
Using a computer and related software applications
Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Responsibilities

scheduling court hearings
data entry
processing and maintenance of records e.g. entering new case filings, updating case filings
performing cashiering duties such as processing payments (e.g. fines, fees), balancing daily deposits
preparing and submitting routine documents and reports
performing receptionist duties of assisting public and staff by answering general questions regarding court operations for all court case types and procedures
scanning, printing, copying documents
travel to other counties for office or courtroom coverage for all case types
month end duties regarding advanced financials and claims
bailiff duties for a jury trial and being the liaison between the jurors and the judge from the beginning of the trial until the juror makes their decision
advanced office and administrative tasks in support of court operations
serves as a lead to assigned clerical staff to include assigning and monitoring work and providing direction
Schedules hearings with attorneys and other agencies
enters new case filings
prepares and records paperwork
prepares and distributes docket for court sessions
ensures completeness and accuracy of information and maintaining related records
Preparing, reconciling and ensuring accuracy of specialized financial reports, invoices and budgets
processing payment (e.g. fines, fees, and balancing daily deposits)
Creating and preparing reports, spreadsheets and other documents using established templates or creating original documents