Assistant Clerk / Hearing Clerk

State of North Carolina • Greenville, NC

362d

About The Position

The Office of the Clerk of Superior Court, Pitt County, seeks an Assistant Clerk for its Special Proceedings Division. Assistant Clerks process matters of original jurisdiction before the Clerk and hear cases on behalf of the Clerk in matters where the Clerk has judicial authority such as Foreclosures, Guardianship, Adoptions, Motor Vehicle Liens, Name Changes, Legitimization, and matters concerning Real Property and Estates in accordance with North Carolina statutes. Special Proceedings Clerks meet with attorneys, representatives of other agencies, and the public and must be able to tactfully and diplomatically explain rules, policies, and procedures. This position requires critical thinking and logical reasoning in the application of relevant state statutes and applicable case law in matters brought before the Clerk. The person in this position will be cross-trained in the Estates Division.

Requirements

• High school diploma or equivalency certificate required.
• Minimum of 18 years of age.
• Knowledge of North Carolina court systems and procedures; case, statutory, regulatory, and common law; NC General Statutes; Estates and Special Proceedings and other areas of civil law; and basic accounting.
• Skill in following oral and written instructions; working quickly and with accuracy; managing a high volume case load; attention to detail and organization; entering data with precision; accurately typing 35-40 wpm; and proficiency with Microsoft Word and Microsoft Excel.
• Ability to work independently and under pressure with time limited mandates; interpret laws and make timely decisions with accuracy; read and understand the statutes and procedures for estate administration and record keeping; effectively communicate with people of diverse backgrounds; demonstrate a superior work ethic; and effectively manage a high volume of public interaction.

Nice To Haves

• Juris Doctor degree from an ABA accredited law school and an active license to practice law in North Carolina.
• Professional experience working in a courthouse or law office and experience in Estates and Probate law.
• Spanish language fluency.

Responsibilities

• Assist the Clerk in the exercise of judicial authority, exercising all of the judicial powers, functions and authority of the Clerk as ex officio Judge of Probate and as a judicial officer of the Superior Court.
• Conduct evidentiary hearings and render judicial opinions including relevant findings of fact and conclusions of law.
• Preside over hearings and issue orders on foreclosures, guardianships, claim and deliveries, supplemental proceedings, disputed funds, surplus proceeds, minor's funds, adult adoptions, and other matters within the statutory jurisdiction of the Clerk of Superior Court.
• Process applications for probate of wills and codicils.
• Appoint personal representatives for decedent estates, guardianships, trustees, collectors, and allowances.
• Prepare letters of testamentary, administration, and guardianship.
• Administer oaths and set bonds for administrators and guardians.
• Review annual and final accountings for accuracy.
• Issue Notices and Orders to personal representatives and legal counsel.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED