ASSISTANT CIVIC CENTER MANAGER

City of Amarillo•New York, NY

3d•Onsite

About The Position

This position performs administrative work in directing the use of the Civic Center Complex. Specific responsibilities include assisting the Civic Center Manager in overseeing all physical operations on a day-to-day basis including production, event management, building upkeep, maintenance and safety; in-house emergency management; and human resources duties. Also performs budgetary preparation and event settlements in conjunction with the Civic Center Manager.

Requirements

Requires an Associate’s Degree in Business or a related field and a minimum of seven to ten years of management experience
Valid Texas Driver’s License required.
Understanding and knowledge of accounting and management principles.
Must have excellent proficiency in Microsoft Office and other computer applications.
Must have considerable knowledge of the methods and practices of staging events.
Must have the ability to plan, delegate, organize and supervise the work of others.
Ability to work on multiple projects simultaneously.
Strong verbal and written communication skills.
Ability to operate computers for data entry and word processing.
Ability to use highly technical computer applications such as ProVenue – ticketing; Ungerboeck – booking; J.D. Edwards – accounting; Works – financial; Power Plan - budget and capital; and MS Office, and to learn new software as necessary.
Ability to operate small office equipment, including copy machines or multi-line telephone systems.
Ability to create plans for and guide implementation of new technology systems.
Ability to create and guide implementation of capital improvement plans or programs.
Ability to work long hours, split shifts, nights, weekends and holidays is required.

Nice To Haves

a Bachelor’s Degree is preferred.
International Association of Venue Managers (CVE) preferred.

Responsibilities

Coordinates and administers assistance to clients and event staff.
Oversees the administration of building funds and projects.
Supervises the use of the Amarillo Civic Center Complex.
Accepts, receives and collects payments and oversees all cash handling procedures for the department.
Manages financial services including budget preparation, allocation and settlements of events in conjunction with the Civic Center Manager.
Develops long range plans for the department and works with promoters on potential upcoming events.
Prepares, processes and/or authorizes purchase orders for up to $50,000 without the need for supervisory approval.
Oversees inventory and property management for the department.
Directs work of permanent and part-time staff.
Oversees, trains and supervises safety, emergency procedures, and crowd control.
Collects and maintains statistical information regarding the use of the Civic Center Complex.
Hires, evaluates, and participates in the disciplining of employees, as needed.
Oversees all training and training programs for employees.
Oversees the use of temporary labor and contract personnel.
Supervises adherence to established policies, rental rates, City and Fire Codes, state and local laws.
Acts as Civic Center Manager when necessary.
Provides quality customer service to lessees, patrons and guests.
Performs other job-related duties as assigned.