Assistant, Chief Accounting Officer

Creative Artists Agency•Los Angeles, CA

5d•$30 - $40•Hybrid

About The Position

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. The Role The Assistant to the Chief Accounting Officer (CAO) strives to anticipate needs, keep things running smoothly and clear the path for our Executives to do their best work. The ideal candidate has prior experience in a similar role, is adept at navigating a fast-paced environment and is passionate about making an impact in this role.

Requirements

Four-year college degree
A minimum of 8 to 10 years of experience supporting C-level executives
The ability to make well-thought-out decisions on behalf of the CAO
Proficiency with Microsoft Office Suite products, including Word and Excel
Very organized with the ability to reprioritize at a moment’s notice
Strong attention to detail and accuracy with an emphasis on quality
Sophistication and maturity to deal directly with high network internal and external clients
Demonstrated ability to protect and manage confidential information appropriately
Outstanding written and verbal communication skills
Self-starter with the ability to work independently
Self-motivated, positive, and enthusiastic
Intellectually curious

Responsibilities

Manage and organize (CAO’s) highly complex and demanding calendars.
Be a calendar gatekeeper and general deputy of time, fielding internal and external scheduling requests and providing recommendations aligned with executives’ and teams’ priorities.
Collaborate with internal stakeholders and leaders cross-functionally, helping to coordinate meetings, agendas, related logistics, and changing plans.
Be a sounding board and confidant to keep the (CAO’s) well informed and help facilitate his/her decision-making.
Handle highly confidential and/or sensitive departmental matters with discretion and tact.
Proactively develop relationships with key internal partners, build strong relationships, and be seen as a general go-to person for questions related to ways of working in both remote and office settings.
Assist (CAO) with team recognition and engagement to help boost appreciation and team morale.
Plan and coordinate team all-hands meetings, internal events, off-sites, and all related logistical and budget requirements.
Compile receipts to submit timely and accurate expense reports.
Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries.
Coordinates and schedules meetings.
Prepares agendas with clear outcomes.
Records and distributes minutes or other notes when necessary.
Supports the development of key presentation materials including items such as decks, handouts etc. with a dedication to quality and attention to detail as an extension of the team you support.
Provide in-office support to executives, ranging from catering needs to AV assistance.
Performs other related duties as assigned.