Assistant Center Administrator - San Francisco, CA

Connections Health Solutions•San Francisco, CA

23h•$27 - $31•Onsite

About The Position

The Assistant Center Administrator is a key operational and people-support role at our San Francisco RESET Center. This position serves as the on-site administrative hub, supporting daily facility operations, employee onboarding, and people-related coordination while partnering closely with the Manager of Operations, HR, and Facilities teams. This role is ideal for someone who enjoys supporting people, keeping systems organized, and being the “go-to” person who helps a fast-paced center run smoothly. The Assistant Center Administrator does not own HR or facilities strategy, but plays a critical role in execution, coordination, and follow-through—ensuring staff, leaders, and partners have what they need to deliver exceptional care in a mission-driven environment. This role is well-suited for someone who leads with empathy, discretion, and compassion. As part of a recovery-focused environment, the Assistant Center Administrator interacts with staff, partners, and individuals navigating complex life experiences. A calm, respectful, and people-centered approach is essential to supporting both our teams and the mission of the RESET Center.

Requirements

High School diploma or equivalent
At least 2 years of experience in an administrative, HR support, operations, or office coordination role
Strong proficiency with Microsoft Office and comfort learning new systems
Excellent organizational, communication, and follow-up skills
Ability to manage multiple priorities in a fast-paced environment
Demonstrated ability to interact with others in a compassionate, respectful, and non-judgmental manner
Must obtain Overdose Prevention and Narcan Administration training within 30 days of hire
The Company has a mandatory vaccination policy. All successful applicants must be fully vaccinated, including showing proper documentation, or otherwise be exempt pursuant to the Company’s exemption process prior to their start date as a condition of employment

Nice To Haves

Associate's degree in business administration, Human Resources, Healthcare Administration, or a related field
Experience in office administration, facilities coordination, or healthcare/social service settings
Familiarity with HRIS, LMS platforms (e.g., Dayforce, Relias), or scheduling tools
Experience working with diverse population specially with issues of substance abuse, mental health, criminal background
Comfort working with diverse populations, including individuals impacted by substance use, mental health challenges, or housing instability
Lived experience aligned with our mission is valued and welcomed, but not required

Responsibilities

Coordinate and facilitate Day 1 of onsite New Employee Orientation, ensuring all logistics, materials, and technology are in place.
Partner with the HR Business Partner and Talent Acquisition team to support onboarding, offboarding, and personnel documentation.
Support leave management by maintaining local vacation and sick leave calendars and escalating complex issues to HR.
Assist in resolving employee concerns by escalating appropriately to HR, Employee Relations, and/or the Center Administrator.
Ensure operational policies, postings, and emergency procedures are up to date and accessible.
Help plan and execute team engagement and recognition events, including birthdays, milestones, and appreciation activities.
Provide administrative and operational support to the Manager of Operations to ensure daily center operations run smoothly.
Maintain accurate staff schedules, assist with shift adjustments, and coordinate communication with department leaders to ensure adequate coverage.
Assist with auditing and maintaining accurate documentation for staff and operational processes.
Coordinate meetings, trainings, and special events, including scheduling, logistics, and material preparation.
Serve as the primary point of contact for internal operational communications.
Serve as the center’s compliance LMS (Relias) administrator to support new hire training and ongoing compliance.
Manage and process billing documents and invoices. Ensure that financial and office-related functions are completed accurately and in a timely manner.
Partner with the facilities team to ensure a clean, safe, and functional environment; conduct fire drills; report and track maintenance issues and work orders.
Manage ordering and inventory of medical supplies, linens, and housekeeping supplies for the center, ensuring alignment with budget guidelines.
Liaise with vendors and service providers as directed by the Senior Director of Facilities (e.g., janitorial, security, food services, safety).
Serve as the primary point of contact for facilities-related vendor coordination, including scheduling and support for on-site visits as needed.
Perform additional duties and special projects assigned by management, supporting the overall function of the facility.

Benefits

Employees (and their families) are offered comprehensive health insurance, including Medical, Dental, Vision, Accident, Critical Illness, and Hospital Indemnity
CHS pays for Basic Life, AD&D, Short and Long-Term Disability
Voluntary Life insurance option for employees and their families
Health Savings Accounts (with $1,000 to $2,000 employer contribution depending on plan)
Flexible Spending Accounts (health care, dependent care, and commuter benefits for eligible transportation expenses)
401k company match after 6 months (50% of deferrals up to 6% of compensation)
Generous PTO starting at 160 hours accrued annually and 12 recognized company holidays
Employee Assistance Program to help with confidential emotional support, work life solutions, financial solutions, legal assistance, or online support
After 90 days, you are auto enrolled in the 401k Plan

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