Assistant, Business Operations (Part Time)
About The Position
The Assistant, Business Operations will provide support to the Accounts Payable and Purchasing Manager as well as the Senior Director of Business Operations. This role will provide support to the Business Operations team by helping with office tasks. We believe in treating everyone with kindness and compassion, building trust through authenticity and following through on commitments. We prioritize well-being alongside our mission, fostering strong relationships through open communication and transparent feedback. Diversity and inclusion are integral to our culture, enriching team dynamics by valuing diverse perspectives. Each team member is responsible for creating an inclusive environment where all voices are respected and contributing to a workplace that embodies our shared values and commitment to progress. By consistently aligning our actions with our Guiding Principles, we strengthen our culture and ensure that our values are lived every day.
Requirements
- Excellent written and verbal communication skills.
- Must be able to maintain confidentiality of sensitive data and have a high level of integrity.
- Must be very organized and task oriented with strong attention to detail.
- Proficiency in MS Office skills including Word, Excel, and Outlook email.
Nice To Haves
- Accounting background is a plus.
- Experience with Workday helpful.
Responsibilities
- Involvement in the processing and payment of invoices, expense reports, and check request activity to ensure prompt and accurate reporting and payment in compliance with Best Friends policies and supplier terms.
- Check accuracy of invoices and expense reports and report findings to management.
- Provide assistance in support of the month-end close activities, including such tasks as reconciling petty cash and cash advances.
- Assist other members of the Business Operations Department with administrative tasks such as maintenance of invoice and supplier documentation files, management of compliance calendar to ensure timely filing of all federal and state regulatory paperwork for renewal of licenses, permits and other compliance requirements, scanning of documents, processing of A/P checks and departmental mail sorting and delivery.
- Other duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
