Assistant Business Office Manager

Greenwood Village South • Chicago, IL

6h • $55,000

About The Position

When you work at CLARENDALE SIXCORNERS you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life!
The CLARENDALE SIX CORNERS is recruiting for Assistant Business Office Manager In this role you will provide Human Resources and Financial support to the community and Business Office Manager. This person is a key member of the Community team adhering to policies and procedures and upholding the Community’s mission, philosophy, values and the Company’s vision, principles and Hospitality Promises.
Here are a few of the daily responsibilities of the Assistant Business Office Manager:
Accounts Payable/Receivable, and HR Functions:
Assists with preparation and monitors all monthly billing and collection processes utilizing established policies, procedures and tracking systems.
Assists with the processing of invoices on weekly basis.
Assists with posting of rent checks.
Facilitates new hire orientations and reviews new hire paperwork before submitting the documentation to the payroll department.
Interfaces with residents on billing/collection issues.
Files resident and employee records. Updates terminations, 1-9 and TB/Hepatitis binders.
Submits open positions on a weekly basis.
Supports creating a culture where the business decisions made in this position, along with individual employee engagement, drive top-line revenue and occupancy.
other duties as assigned by Business Office Manager.
The Community embraces a culture of hospitality. To that end, all employees are expected as a condition of employment to practice the LCS Hospitality Promises™ in all interactions with residents, fellow employees, and guests:
· We greet you warmly, by name and with a smile.
· We treat everyone with courteous respect.
· We anticipate your needs and act accordingly.
· We listen and respond enthusiastically in a timely manner.
· We hold ourselves and one another accountable.
· We make you feel important.
· We embrace and value our differences.
· We ask, “Is there anything else I can do for you?”
· We maintain high levels of professionalism, both in conduct and appearance, at all times.
· We pay attention to detail

Requirements

• Proficiency in the English language enabling the employee to read, write, comprehend and communicate simple instructions, correspondence, memos, etc.
• Familiarity with Microsoft Office Suite products
• Must demonstrate excellent telephone communication skills.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to compute simple math, including units of American money.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving few concrete variables in standardized situations.
• Willingness to be available for any/all emergencies regarding the community
• Ability to multi-task, balance team and individual responsibilities, and respond promptly to resident and visitor needs.
• High school diploma or general education degree (GED) required
• One to three years related experience and/or training; or equivalent combination of education and experience

Nice To Haves

• 6mths- 1year of Senior Living experience.

Responsibilities

• Assists with preparation and monitors all monthly billing and collection processes utilizing established policies, procedures and tracking systems.
• Assists with the processing of invoices on weekly basis.
• Assists with posting of rent checks.
• Facilitates new hire orientations and reviews new hire paperwork before submitting the documentation to the payroll department.
• Interfaces with residents on billing/collection issues.
• Files resident and employee records. Updates terminations, 1-9 and TB/Hepatitis binders.
• Submits open positions on a weekly basis.
• Supports creating a culture where the business decisions made in this position, along with individual employee engagement, drive top-line revenue and occupancy.
• other duties as assigned by Business Office Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED