Assistant Building Manager - Indianapolis

ROBINSON PARK • Indianapolis, IN

10d • Onsite

About The Position

This role involves assisting in the administration of managed properties in accordance with established policies, procedures, and guidelines. The Assistant Building Manager will also provide backup support for Business Managers during their absences. The position requires direct support and supervision of various building operations including construction, cleaning, engineering, utilities, security, building maintenance, and elevator service contracts. Administrative duties include tenant relations, rent collection, monthly reporting, preventative maintenance programs, answering phones, budget preparation, escalation reconciliation, managing insurance requirements for vendors and tenants, filing, and general administrative tasks, along with any other duties assigned by the supervisor.

Requirements

• Skilled in Microsoft Word, Outlook and Excel software.
• Must work well under pressure and independently.
• Ability to be creative and flexible in order to meet deadlines while working with changing priorities.
• Excellent organizational abilities.
• Strong proofreading and editing skills.
• Excellent business vocabulary, grammar, and effective communication skills.
• Ability to maintain discretion regarding personnel and industry-related matters.
• Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines.
• Must be able to walk buildings and tenant spaces.
• Must be able to climb stairs and ladders.
• Must be able to lift 15 - 30 pounds.

Nice To Haves

• Skilled in Adobe products is beneficial.
• Willingness to work beyond the scope of normal business hours if and when special situations and/or urgent deadlines necessitate.

Responsibilities

• Assist in the administration of managed properties.
• Provide backup responsibilities for Business Managers during their times of absence.
• Assist in direct support and supervision of construction, cleaning, engineering, utilities, security, building maintenance, and elevator service contracts.
• Assist in administrative areas such as tenant relations, rent collection, monthly reports, preventative maintenance programs, answering phones, budget preparation, escalation reconciliation, insurance requirements (vendor and tenant), filing, and general administrative tasks.
• Perform all other duties assigned by Supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed