Assistant Athletic Director

Bay Area Christian School-posted about 2 months ago

Full-time • Mid Level

League City, TX

11-50 employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

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The Assistant Athletic Director supports the Athletic Director in the leadership, development, and daily operation of the school's athletic programs. This role ensures that all athletic activities reflect the mission, vision, and values of Bay Area Christian School. The Assistant AD provides administrative oversight, coach mentorship, event coordination, and student support while maintaining excellence and integrity in all aspects of the athletic program.

Reflect the purpose of the school, which is to honor Christ in every activity
Assist in planning, scheduling, and administering all Junior High and High School athletic seasons
Support the Athletic Director in developing and managing annual athletic budgets, including equipment, uniforms, travel, and facility use
Ensure compliance with all TAPPS, league, and conference rules, as well as school and safety standards
Collaborate with coaches to establish practice schedules, team expectations, and seasonal goals aligned with the school's mission
Assist in the recruitment, hiring, onboarding, training, and evaluation of coaches
Ensure all coaches adhere to school policies regarding eligibility, discipline, communication, and safety
Partner with HR to complete hiring and onboarding processes for coaching candidates (e.g., key requests, gear, documentation, etc.)
Serve as a liaison between coaches, the Athletic Director, parents, and students to ensure effective communication and resolution of concerns
Monitor and verify student-athlete eligibility requirements for TAPPS TMS
Promote Christian character development, sportsmanship, and leadership among student-athletes
Assist in addressing disciplinary matters and resolving athlete-related conflicts, with emphasis on Junior High programs
Schedule and coordinate with photographers for VYPE Graphics (media day) and team pictures
Assist with the creation and publication of the fall media guide
Coordinate logistics for home and away athletic events, including facilities, officials, transportation, and equipment
Supervise game-day staff, volunteers, scorekeepers, announcers, music, and other event personnel
Ensure proper setup and takedown of facilities and that all safety standards are met
Oversee concessions and gate operations in collaboration with the Concessions Coordinator
Manage the online or on-campus spirit store as needed
Maintain accurate inventory of athletic equipment and uniforms, with focus on Junior High programs
Order, maintain, and replace athletic gear and uniforms as needed
Coordinate maintenance and scheduling of athletic facilities including fields, gyms, and other venues
Ensure all athletic equipment is properly stored, maintained, and safe for use
Communicate clearly and proactively with students, parents, coaches, and staff regarding schedules, updates, and expectations
Work collaboratively with GHAC, TAPPS, and other schools on scheduling, officiating, and tournament participation
Maintain a visible presence at athletic events, representing BACS Athletics with excellence and professionalism
Assist with fundraising efforts, booster club initiatives, and volunteer coordination
Organize and promote summer athletic camps, including coordination of camp apparel and logistics
Other duties assigned by the Athletic Director or Head of School

Bachelor's degree required; preferred fields include Sports Management, Physical Education, or a related discipline (Master's degree preferred)
Minimum of 3 years' experience in a school athletic department or related athletic administration or coaching role
Proven experience in athletic administration, coaching, or related roles
Strong leadership, organizational, and communication skills
Ability to develop, manage, and track athletic budgets and related administrative processes
Strong understanding of athletic safety standards, regulations, and compliance requirements (TAPPS experience preferred)
Commitment to integrating biblical principles and Christian values into all aspects of the athletic program
Knowledge of safety protocols and regulations related to athletic programs
Current First Aid/CPR certification or willingness to obtain prior to employment
Must coach at least one sport each school year
Demonstrates strong interpersonal skills and a professional, Christ-like demeanor in all interactions
Excellent verbal and written communication skills with the ability to clearly convey information to students, staff, and families
Proven ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with discretion and tact
Highly organized and detail-oriented; able to manage multiple priorities and meet deadlines in a fast-paced environment
Skilled in problem-solving, critical thinking, and conflict resolution
Demonstrates patience, professionalism, and composure under pressure
Capable of fostering positive relationships and collaboration among students, coaches, staff, administrators, and parents
Strong computer proficiency, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Gmail)
Working knowledge of bookkeeping, budgeting, and basic accounting practices
Familiarity with standard office equipment (multi-line phones, printers, copiers, scanners, etc.)
Must be available to work evenings, weekends, and occasional holidays to support games, practices, and special events
Occasional local travel required for athletic competitions, meetings, and school functions
Work is performed both indoors and outdoors in varying weather conditions
Physical activities, such as field setup, event preparation, light maintenance, and equipment handling, are required
Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust
Ability to complete assigned tasks without direct supervision
Ability to exercise independent judgment and make decisions
Ability to work with people beyond giving and receiving instructions; must be adaptable to performing under stress and when confronted with emergency situations
Ability to listen and respond to counsel
Ability to establish and maintain cooperative and effective working relationships with others
Ability to report to work on a regular and punctual basis
Must be physically able to operate a variety of office equipment, including computers, copiers, phones, etc.
Must be able to exert up to 20 pounds of force occasionally; 10 pounds of force frequently; and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects; perform repetitive motion, such as grasping, picking, pinching, typing, or otherwise utilizing finger dexterity
Must be able to regularly remain stationary and move around the classroom lecturing and monitoring students
Must be able to regularly remain stationary at the computer, requiring repetitive finger movements and manual dexterity
Must possess the ability to observe details at close range required for viewing a computer monitor, preparing and analyzing data and figures, transcribing, and reading
Must possess the ability to perceive sounds at normal speaking levels with or without correction; possess the ability to receive detailed information through oral communication and to make discriminations in sound
Must possess the ability to express ideas using the spoken word to convey instructions to students, parents, and other stakeholders accurately, loudly, and/or quickly

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