Assistant/Associate Director of Advancement

The Fay School•Houston, TX

8h•Onsite

About The Position

The Assistant/Associate Director of Advancement is a benefits-eligible, full-time 12-month position that works within the Office of Advancement and reports directly to the Director of Advancement. The primary goal of this role is to cultivate and steward constituent relationships, including leading the Annual Fund and supporting the Capital Campaign. The focus is primarily on volunteer management, maintaining The Fay School’s donor database, and offering event support. The Assistant/Associate Director of Advancement collaborates with other staff to manage and support various activities, projects, and areas of the school that fall under the umbrella of advancement.

Requirements

Bachelor’s degree.
Proficiency with MS Outlook, Word & Excel.
Ability to produce detailed accurate work and reports in a timely manner.
Ability to establish effective working relationships with other faculty, staff, vendors, students, and parents.
Ability to maintain orderly comprehensive records.
Ability to maintain physical and digital confidential records securely.
Ability to work well independently (self-starter) and in a team.
Ability to manage multiple projects simultaneously.
Ability to perform essential physical tasks, including sustained standing and walking; navigating stairs, uneven surfaces, and outdoor terrain; kneeling; lifting and carrying up to 20 pounds; and actively monitoring children and the immediate environment both visually and audibly.
Ability to provide clear, audible instructions that can be understood by English speakers in a potentially loud environment.
Ability to work both indoors and outdoors in varying environmental conditions, including exposure to heat, cold, rain, humidity, and uneven or natural ground surfaces such as playgrounds, fields, and walkways.

Nice To Haves

Experience in Raiser’s Edge.
Proficiency with MS Office 365, One Note and Teams.
Experience working within a school setting.

Responsibilities

Cultivate and steward constituent relationships, including leading the Annual Fund and supporting the Capital Campaign.
Manage volunteer activities, specifically leading the Parents’ Club Committees and activities under the leadership of the Director of Advancement.
Provide primary support and leadership for the Parents’ Club, including room parent communication, recruiting, and developing Parents’ Club Committees, providing primary leadership for Parents’ Club events, and annual strategic planning in the area of volunteer management.
Manage Parents’ Club Committees including but not limited to: Back to School Blast, Halloween Carnival, Book Fair, Library, Staff Appreciation, Clothing Nook, Campus Decorations, and Grandparents’ Day.
Manage Parents’ Club Events including but not limited to: Back to School Blast, Halloween Carnival, Book Fair, Grandparents’ Day, in-class parties, and faculty and staff appreciation events.
Maintain donor database (Raiser’s Edge) and prepare gift acknowledgments, solicitation mailings, constituent and fundraising reports for all fundraising activities (Annual Fund, Campaign, Backyard Bash/Gala, and Holiday Gift Funds).
Maintain constituent records by modifying, adding, or deleting records as necessary.
Record and monitor donations.
Confirm gifts for matching gift donations.
Prepare gift acknowledgment letters in a timely manner.
Generate pledge reminders.
Develop gift reports for received and pledged gifts as needed.
Complete bulk uploads of event attendance and other development-related activities.
Enhance and maintain database quality and improve the efficiency of the overall system.
Generate mailing lists as needed.
Generate tax acknowledgement letters as requested.
Team with the Director of Advancement to support all Advancement functions such as special event support at Annual Fund events, annual Spring Gala/Backyard Bash, and Graduation.
Work to establish and cultivate relationships with all Fay families.
Serve as a member of the Advancement Team.
Be willing and able to routinely and appropriately use personal smartphone to utilize school apps to communicate, collaborate, and fulfill responsibilities.
Perform other duties as assigned by the Head of School.
Support the school and its leadership and be an ambassador of its mission.