Assistant Artist Manager

INTERMUSICA•New York, NY

8d•Hybrid

About The Position

Intermusica is seeking a highly organized, resilient, resourceful, and tenacious Assistant Artist Manager to work in our internationally renowned artist management department. This is the perfect opportunity for someone who is keen to work in artist management, with excellent prospects for career development. You will have the opportunity to liaise with top international artists and promoters on a daily basis. Find out more about Intermusica and the role below. ABOUT INTERMUSICA Intermusica is an award-winning international classical music agency. We offer strategic, personalized management for over 150 world-class and emerging artists; our first-class roster includes some of the most famous and respected artists and composers across the globe, including Alexandre Kantorow, Beatrice Rana, Elim Chan, Abel Selaocoe, Renaud Capuçon, Seth Parker Woods, Kevin John Edusei, Lahav Shani and Sir James MacMillan. With over 40 years' experience in touring internationally acclaimed orchestras and ensembles, combined with the portfolio of genre-defining artists under our imagine brand, Intermusica is renowned for creating new and innovative projects around the world. We are constantly exploring what it means to bring classical music to life in the 21st century, driven by our key values: integrity, support, dynamism, and innovation Founded in 1981 by Chief Executive Stephen Lumsden, Intermusica has a highly experienced workforce of over 50 staff based in London, Berlin and New York.

Requirements

Undergraduate degree in music or related field
Prior administrative experience, ideally in an arts/cultural organization.
Excellent written and verbal communication, confident speaking on the phone and addressing issues/concerns head-on.
Resilient and calm under pressure.
Strong ability to multitask and deal with conflicting priorities in a multi-cultural and frequently fast paced environment.
Team player who builds trust by being solutions-focused and accountable for their work.
Works to deadlines and with an excellent eye for detail.
Proactive and able to demonstrate a positive and flexible approach in demanding situations with high stakes.
Reliable, conscientious, and highly organized.
Good IT skills, particularly Microsoft Office.
Interest in and knowledge of classical music.
Applicants are required to satisfy Intermusica that they are authorized to live and work in the United States.

Nice To Haves

The role would suit someone seeking their second job in the arts.
Previous experience organizing international travel and diary management.
Working knowledge of a second language.
Prior experience of Overture (agency software) and/or CRM systems.

Responsibilities

Develop an understanding of your artists so that over time you can build and cultivate a strong and trusting professional relationship with them, which will be integral to all aspects of your work.
Administer artist diaries, liaising with a variety of external contacts (including promoters, venues, other artists, and agents) to arrange logistical aspects of all engagements.
Co-ordinate rehearsal schedules, materials, instrument lists, technical riders, and other requirements.
Take responsibility for keeping both the current and advance diary up to date for all artists.
Oversee prompt checking, processing, and filing of contracts.
Develop understanding of media rights, coordinate agreement of rights with recording companies if necessary.
Assist with travel and accommodation for artists where necessary, including researching and booking trips, negotiating travel contributions with promoters as and when required, as well as promptly processing visa and work permit arrangements in advance when needed.
Where necessary, produce detailed schedules for artists and ensure that they have all the required information to fulfil their commitments.
Work with the finance team to prepare financial paperwork (invoices, statements etc.) and to ensure prompt payments to artists and to Intermusica.
Support tax applications by initiating and/or assisting where necessary.
Work with Intermusica’s Communications & Marketing department on a variety of promotional materials, keeping clients’ pages on the company’s website up to date with concert listings, recordings, reviews etc.
Collaborate with recording companies, local agents, PR agencies to coordinate promotional activity.
Attend concerts and industry events on behalf of Intermusica as required.
Develop and maintain a thorough knowledge of artists’ careers and the promoters that we deal with.
Organize travel/hotel/meetings/concert tickets for Artist Managers as required.
Provide admin support to Director of Intermusica New York staff as appropriate
Occasional travel to London office for teambuilding, training, and coordination.