Assistant Area Accounting Lead

HDR•Colorado Springs, CO

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Assistant Area Lead, we'll count on you to: The Assistant Area Accounting Lead position reports to the local Area Accounting Lead and helps support operations Area Management. This position assists in providing assurance to the Area Manager/Managing Principal/Regional Operations Director and Regional/Assistant Regional Accounting Directors (RAD/ARADs) that practices and procedures are being followed in accordance with HDR policies, HDR accounting principles, and federal government compliance standards. In addition to an individual that possesses analytical skills, this individual must also possess leadership and management skills necessary to effectively orchestrate accounting staff in the performance of various project-financial functions. The primary responsibilities of this position will be performing leadership support, including supervising, training & mentoring of accounting staff, for all facets of project and contract financial management, as well as, ensuring general accounting functions maintained for the Area.

Requirements

Associate degree in a closely related field or combination of education and relevant experience
A minimum of 5 years of experience; an advanced degree may offset years of experience
Proficiency with MS Office including Word and Outlook
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
Flexibility and ability to prioritize and handle multiple tasks and collaborate with various managers in a fast-paced environment
Self-motivated, well-organized and detail-oriented
Ability to handle confidential information
An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

Positive Leader, who is a team player that takes initiative to provide solutions
Highly energetic, detail-oriented individual with strong organizational skills
Excellent verbal and written communication skills
Bachelor’s degree in accounting or closely related field
Minimum 7+ years’ experience
Proficiency with MS Office products including Excel, Word, and Outlook
Oracle EBS/Hyperion experience a plus
A/E/C experience also highly desired
An attitude and commitment to being an active participant of our employee-owned culture is a must

Responsibilities

Invoicing
Ensure PAs meet invoice deadlines, and balancing their workload as needed
Understand monthly invoice cycle and look for process improvements to increase efficiencies
Revenue Review
Facilitate Business Group/PA/Project Coordinator preparation for monthly watchlist meetings
Ensure meaningful notes maintained
Follow-up and track action items set during watchlist review
Rolling 12/Forecast
Build file or drive process to build file, review with AM/MP/BG Managers, coordinate with Marketing to clean up opportunity data
Assist in reviewing Area NFE Forecasts monthly, and for support of Midyear and Year-end budgeting forecasts
Review and coordinate AR tracking and ensure updated and meaningful notes are in the systemMonthly OH/GL Analysis
Review OHs for accuracy and correct coding
Research, monitor, & escalate potential issues & explanations for variances to AM/RAD/ARAD
Review & Track Seminars, Training, and Conference Costs
Review & Track Indirect Labor costs
Review Cost Recovery
Identify and understand Area Management financial & other reporting needs and take initiative to provide solutions:
Area Management Reporting Needs, which may include, but not limited to:
Loaned and Borrowed - BI reports
Utilization reports
Area marketing reporting needs
AR reports
MSPL
Marketing/proposal requests for data
Build/maintain rate sheets for clients
Ensure best practices & guidelines in accordance with project accounting SharePoint are followed
Utilize BI projects dashboard for ongoing project financial reviews and discussions with PMs
Promote use and train Power BI Operations Accounting Reporting Suite (OARS)
Project accounting for large/complex projects
Ensure project closeout process being followed and closeouts done timely
Elevate and communicate potential issues to Area Accounting Lead, Area operations management and RAD/ARAD
Special Projects as requested by Area Accounting Lead/AM/MP/BG Managers/RAD/ARAD
Ensure Project Accounting (PA) Functions Maintained for Area:
Managing PA teams, which includes performance reviews, timesheet approvals, & other supervisor activities
Workload Balancing
Monitor Monthly Deadlines
Pushing efficiencies in processes/standardization of processes
Integrate Engineering/Architecture teams, if in combined office locations
Training/Cross-Training
Backfilling in case of staffing issues at PA level
Ensure General Accounting Functions Maintained for Area:
Manage Department Accounting/Accounting Assistant team responsible for the following:
Perform Accounts Payable functions relative to HDR accounts payable procedures, including:
Processing vendor invoices to the corporate finance and accounting group
Review and assist in processing Accounts Payable transactions for sub consultants
Manage corporate credit card transactions & on-demand check requests
Research and communicate release of subconsultant payments to corporate finance & accounting group
Account for Seminars & Conferences for both in-house and external events
Perform internal cost recovery functions for billable project charges of vehicles & equipment
Track Area Vehicles, including working with field staff to provide vehicle mileage logs for submittal to corporate, and to use for cost recovery
Track TDY costs
May work with Procurement for purchase requisitions
Assist in pulling back-up as needed to support Project Accounting needs
Assist in pulling reports and detail for OH/GL research
Monitor timesheet labor adjustments & Accounts Payable/Expense report adjustments
Assist, as needed, with approval of employee timesheets relative to HDR timekeeping policies & procedures
Review and answer questions as needed for employee expense reports relative to HDR travel & business expense policy & procedures