Assistant Administrative Officer

State of Rhode Island • Providence, RI

350d

About The Position

The position involves assisting the head of a department, agency, or division by relieving them of routine and recurring administrative duties and responsibilities that are directly related to the primary function of the agency. The role includes planning, organizing, and supervising clerical and office activities, gathering information for administrative decisions, making studies and analyses, and representing the head in meetings. Additional responsibilities include handling correspondence, assisting in budget preparation, supervising record maintenance, and requisitioning office supplies.

Requirements

• Graduation from a college with specialization in business or public administration.
• Experience in supervising a large office staff performing clerical tasks.
• Experience in making studies and analyses of office methods and procedures.
• Working knowledge of office management principles and practices.
• Ability to carry out requisitioning, disbursing, and budgeting control functions.
• Familiarity with public administration principles and practices.
• Ability to interpret and apply rules and regulations.
• Ability to handle important correspondence and personal contacts.

Responsibilities

• Assist the head of a department, agency, or division by relieving them of routine administrative duties.
• Plan, organize, and supervise clerical and office activities.
• Gather information for administrative decisions.
• Make administrative studies and analyses and provide recommendations.
• Represent the head in meetings with public and other agencies.
• Handle important and routine correspondence.
• Assist in the preparation and execution of the annual budget.
• Supervise the processing and maintenance of financial and personnel records.
• Be responsible for the safekeeping of bonds or securities.
• Requisition office supplies and equipment.

What This Job Offers

• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree