Assigned Secretary

Mayer Brown • Charlotte, NC

450d

About The Position

The Assigned Secretary at Mayer Brown LLP provides essential administrative support to attorneys, ensuring efficient operations within the law firm. This role involves managing correspondence, organizing documents, preparing legal materials, and coordinating travel arrangements, all while maintaining a high standard of client service and professionalism. The position is integral to the firm's commitment to excellence and collaboration, requiring strong organizational skills and the ability to work under pressure.

Requirements

• Associate's degree or equivalent preferred.
• Five to ten years of secretarial experience in a large law firm, preferably in Corporate and/or Transactional law.
• Strong proficiency in Microsoft Office products.
• Certified Notary Public preferred.
• Strong written and verbal communication skills.
• Ability to work under pressure and meet deadlines with shifting priorities.
• Strong attention to detail and organizational skills.

Nice To Haves

• Experience in a diverse team environment.
• Ability to anticipate needs and exercise independent judgment.
• Solid strategic thinking and problem-solving skills.

Responsibilities

• Efficiently handles/sorts mail for attorneys; coordinates deadlines and oversees the mailing process.
• Creates and maintains an efficient filing system using LegalKey software.
• Assists with opening matters in C3 (Client Clearance and Compliance).
• Drafts, formats, and revises legal documents, including contracts and agreements.
• Prepares closing index and master closing sets for transactions.
• Coordinates creation of electronic closing binder sets with the Electronic Closing Binder team.
• Works with billing analysts to complete the billing process and prepares client bills accurately.
• Responsible for travel arrangements and coordinates with the Firm's Travel Department.
• Maintains records of attorney time and submits overtime reports.
• Provides phone coverage and handles calls in attorneys' absence.
• Covers other desk assignments and assists other secretaries as needed.

Benefits

• AD&D insurance
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree