Asset & Wealth Management, Administrative Assistant, Richardson

Goldman Sachs • Richardson, TX

105d

About The Position

Provides administrative support to a Partner who serves as Global Business Unit Leader for Marcus, in a complex team environment, providing backup Managing Director support as needed. Heavily maintain and coordinate complex and extremely detailed calendars including senior-level internal/ external meetings and conference calls; prioritizes meeting requests and related logistics. Manages high volume of phones calls and interacts with high level business leaders and clients in a professional and effective manner. Handles highly confidential and sensitive financial information with utmost discretion. Responds and follows up on requests in a timely manner. Coordinates travel arrangements as required and processes expense reports in a timely manner. Onboard and process new hires, including technology provisioning, etc. Prepares and distributes department correspondence, agendas, memos, reports or other documents as requested. Maintains understanding of firm policies and handles certain issues independently. Responsible for participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, facilities management and/or event planning. Works with conference and catering services for meetings or events as needed.

Requirements

• Experience supporting high level executive(s) in a complex environment, preferably in financial services, private sector or government.
• Ability to exercise excellent judgment and discretion in dealing with confidential material.
• Excellent interpersonal and communication skills, both written & verbal.
• Extreme attention to detail and organizational skills.
• Ability to prioritize tasks and work well under pressure.
• Pro-active problem solver and independent thinker.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
• Familiar with expense platforms such as SAP Concur.
• Supportive team player with a positive attitude.
• At least 7+ years of experience.

Responsibilities

• Provides administrative support to a Partner who serves as Global Business Unit Leader for Marcus.
• Maintains and coordinates complex and detailed calendars including senior-level meetings and conference calls.
• Manages high volume of phone calls and interacts with high level business leaders and clients.
• Handles confidential and sensitive financial information with discretion.
• Responds and follows up on requests in a timely manner.
• Coordinates travel arrangements and processes expense reports.
• Onboards and processes new hires, including technology provisioning.
• Prepares and distributes department correspondence, agendas, memos, and reports.
• Participates in ad-hoc and general administrative duties.
• Works with conference and catering services for meetings or events.

Benefits

• Valuable and competitive benefits and wellness offerings.
• Training and development opportunities.
• Firmwide networks to benefits, wellness and personal finance offerings.
• Mindfulness programs.

What This Job Offers

• Industry: Securities, Commodity Contracts, and Other Financial Investments and Related Activities