Asset Manager

CDS Monarch, Inc.•Webster, NY

About The Position

The Asset Manager is responsible for maximizing value and ensuring efficiency of operations of all CDS Housing properties. Work closely with our third-party property management partners to ensure optimal operations of CDS Housing assets with respect to revenue, compliance and building maintenance. This includes monthly monitoring of financials compliance reviews, as well as physical inspections. This role will also require implementation of CDS Policies and Procedures, and collaboration with the senior leadership to keep the agency informed of any major issues and strategize for improvements to current and future Housing assets.

Requirements

Ability to work independently and problem-solve.
Ability to communicate effectively, both orally and in writing.
Detail oriented with the ability to manage multiple priorities without sacrificing work quality.
Strong working knowledge of all facets of property and asset management (including, but not limited to, compliance guidelines and sound financial practices).
Interpersonal and relationship building skills.
Bachelor’s degree required, Master’s preferred.
5+ years’ experience in affordable housing property management, or a related field, preferred.
Experience developing/analyzing budgets.
Experience completing state audit reviews.
Strong computer skills, including Excel, Word, Power Point.
Valid NYS driver’s license required.
Must be able to travel periodically, including overnight travel if applicable, to job sites or meetings.

Nice To Haves

Valid NYS Real Estate License preferred.

Responsibilities

Ensure properties in operation are effectively managed and maintained by third-party management agents.
Monitor operations of the portfolio, analyzing relevant data to identify anomalies or inefficiencies. When issues are identified, work with property management to take corrective action and notify senior staff as appropriate.
Review annual, quarterly, and monthly reports (financial, agency, and investors) and provide guidance to property management to improve financial performance.
Analyze and evaluate monthly and/or quarterly financial statements. Write clear and concise owner’s reports summarizing findings for management.
Analyze operational data to identify trends and recommend appropriate strategies and adjustments to promote strong financial returns and long-term viability for each property.
Visit property sites and participate in site audits as requested.
Ensure escrow accounts are fully funded and all tax payments are correctly calculated and paid timely. Monitor reserve balances for appropriate funding levels.
Ensure compliance with all federal, state, and local government regulations, codes, laws, and those of HUD, DHCR, HFA, USDA, or other governing agencies.
Maintain organized and updated property files on the internal shared drive.
Review and approve all rent increase documentation for submission to regulatory agencies.
Ensure management agent maintains full compliance of all files and maintenance according to regulations.
Obtain copies of annual owner certifications and CDS inspection reports to confirm building compliance.
Gather all new contracts annually for properties in operation.
Ensure timely communication with owners and supervisors regarding all phases of property operation and significant changes or problems.
Review management plans and agreements and amend/update as appropriate.
Act as the lead representative for all lease-up activities (AFMHP, rent-up meetings, etc.).
Prepare summary reports for property dispositions.
Work with insurance agents to ensure all property and vendor insurances are accurate; analyze insurance policies and suggest additions or changes.
Receive incident reports and keep track of claims in process.
Maintain electronic copies of policies and insurance certificates; ensure management agent receives updated certifications annually.
Track all fixed assets at all locations.
Work with the development team to conduct financial feasibility analyses and participate in the development of project development and operating budgets.
Assist with financial tasks for projects in development (e.g., construction draws), when necessary.
Perform all other duties relevant to the position as assigned by supervisor.