Asset Manager I

Maine State Housing Authority•Augusta, ME

just now

About The Position

Primary Purpose of Position: The Asset Manager I assists with the oversight of regulatory administration of some of the more standardized projects within MaineHousing’s multi-family portfolio as well as properties under the PBCA contract held with Housing and Urban Development (HUD). The position is responsible for working with Asset Manager II’s and Asset Manager III’s, owners and management companies throughout Maine as well as federal regulatory agencies providing funding and contract work. Education and Experience: Education and two years of relevant work experience or a combination of education and training preferred. Experience with comprehending and interpreting legal documents and regulatory guidelines, and experience with the affordable housing industry highly desired.

Requirements

Experience working with multifamily real estate
Ability to understand and interpret regulatory documents and State and Federal statutes and regulations
Experience working with multifamily real estate
Ability to understand and interpret regulatory documents and State and Federal statutes and regulations
Strong project management, time management, and organizational skills
Strong PC skills using various software including Microsoft 365 (especially Word and Excel), ShareFile/SharePoint, Windows, internet browsers
Ability to establish and maintain good working relationships with business partners
Excellent communication skills – speaking, writing, and listening via phone, email, and in-person meetings
Ability to communicate effectively in front of groups
Ability to take initiative, work independently, and use creativity and analytical skills to resolve complex issues among multiple parties

Responsibilities

Review projects for compliance to federal, state and agency regulatory requirements and proactively monitor to anticipate developing issues and risks that could impact MaineHousing’s financial exposure in the investments
Conduct management and occupancy reviews to ensure management practices and occupancies conform to the regulatory requirements that are specific to each project
Review of management documents, which may include Management Plans, Management Agreements, Marketing Plans, Tenant Selection Plans, and leases whenever a document changes or an ownership or management change occurs to projects in portfolio.
Assist in drafting Notice of Violations and defaults when non-compliance is identified, follow-up on reporting and program compliance
Work closely with Asset Manager II and III’s and Portfolio Manager in resolving the more complicated program or administrative issues
Perform key essential tasks required under the Performance Based Contract Administration (PBCA) held with HUD
Conduct management and occupancy reviews to ensure management practices and occupancy conform to the HUD regulatory requirements specific to each project
Provide timely reporting of results of the review to owners (within 30 days)
Perform on-site inspection of the property’s physical plant conditions
Timely response to tenant inquiries regarding any life safety concerns
Assist with Sec 8 Contract Renewal Process, Rent Increases and Special Claims
Maintain working knowledge of various federal and state program regulations applicable to the portfolio including Bond regulations, Code of Federal Regulations, HUD Handbook 4350.3, Sec 8 Contract Renewal Guide, Special Claims, Fair Housing Laws and Section 504 Requirements as well as any new programs coming online
Apply the appropriate requirements to the projects assigned
Provide training and technical assistance to owners and management agents
Respond to resident, owners, managers, and other external inquiries and issues through telephone, written, and electronic mediums
Provide support to the Asset Manager II and III’s in processing ownership transfers that include a subsequent loan component.
Other duties as assigned