Asset Management Coordinator (Hybrid)

Community HousingWorks•San Diego, CA

10d•$31 - $34•Hybrid

About The Position

The Asset Management Coordinator, under the direction of Asset Management Director, supports the operations of the department’s reporting, compliance, and administrative functions. This position requires the ability to provide administrative and compliance support, and business analytics, reporting systems with collaboration across the organization. Essential Duties and Responsibilities: Coordinate with Community HousingWorks staff on issues related to asset management, real estate development and community development. Provide appropriate feedback and reporting to the Director of Asset Management. Coordinate cross-department issues, mutual projects and concerns with other department team members. Assist the Director of Asset Management in the preparation of quarterly property-level operating information to the NeighborWorks database as required. Provide and lead support to resident boards. Assist the Director of Asset Management in updating and maintaining portfolio-wide monthly operating information. Fields resident concerns and helps determine that correct referral in the asset management department or Achieve. Works with property management, and when necessary, to resolve issues in the best interest of Community HousingWorks, the property and the resident. Support the Asset department with calendaring, scheduling meetings, Department phone calls and voicemails. Serves as liaison to internal staff and external partners on issues related to asset management. Coordinates with property management the monthly, quarterly and annual reporting to project stakeholders. Support the Asset Management Team with ad hoc analysis necessary to oversee a portfolio of affordable rental properties. Maintains and updates various lists of portfolio information, reorganize departmental files, maintain access of physical and electronic record retention with third party storage company Maintains and updates department procedures, reporting calendar and compliance. Represent CHW’s ownership concerns and coordinate with Asset Management, Property Management, Achieve resident services, and other development team members regulatory compliance requirements. Prepares Annual Filings of Welfare Exemptions. Troubleshoots exemption issues and acts as lead liaison to government agencies to acquire property welfare exemptions. Assist in developing and maintaining a database, ensuring the highest quality data integrity providing regular QA/QC on database information. In collaboration with Assoc Director, Portfolio Management , Vice President of Real Estate Asset Management and BI/IT Department to assist with creating asset management reports, dashboards and apps as applicable. Provide Administrative support that includes collecting signatures for the Department, oversee and distribute Department mail and forward appropriate documents to property management. Submit annual business license application.

Requirements

One to three years of experience and a bachelor’s degree or equivalent experience in related field, i.e., business, real estate, management, finance, urban planning, public administration, property management, asset management, or equivalent combination of education and experience.
Hold or obtain a Notary Public certification.
Strong analytical, problem solving and decision-making abilities.
Business analytics and reporting systems training, education, and/or experience.
Ability to maintain attention to detail in composing and proofing materials, establishing priorities and meeting deadlines.
Excellent written and verbal communication skills.
Demonstrated capacity to read, analyze and understand complex loan, regulatory and legal documents.

Nice To Haves

Understanding affordable housing compliance as it relates to HUD, LIHTC, HOME is helpful.
Understanding of real estate asset management and compliance through participation in certification programs by CHAM and/or similar organizations.

Responsibilities

Coordinate with Community HousingWorks staff on issues related to asset management, real estate development and community development.
Provide appropriate feedback and reporting to the Director of Asset Management.
Coordinate cross-department issues, mutual projects and concerns with other department team members.
Assist the Director of Asset Management in the preparation of quarterly property-level operating information to the NeighborWorks database as required.
Provide and lead support to resident boards.
Assist the Director of Asset Management in updating and maintaining portfolio-wide monthly operating information.
Fields resident concerns and helps determine that correct referral in the asset management department or Achieve.
Works with property management, and when necessary, to resolve issues in the best interest of Community HousingWorks, the property and the resident.
Support the Asset department with calendaring, scheduling meetings, Department phone calls and voicemails.
Serves as liaison to internal staff and external partners on issues related to asset management.
Coordinates with property management the monthly, quarterly and annual reporting to project stakeholders.
Support the Asset Management Team with ad hoc analysis necessary to oversee a portfolio of affordable rental properties.
Maintains and updates various lists of portfolio information, reorganize departmental files, maintain access of physical and electronic record retention with third party storage company Maintains and updates department procedures, reporting calendar and compliance.
Represent CHW’s ownership concerns and coordinate with Asset Management, Property Management, Achieve resident services, and other development team members regulatory compliance requirements.
Prepares Annual Filings of Welfare Exemptions.
Troubleshoots exemption issues and acts as lead liaison to government agencies to acquire property welfare exemptions.
Assist in developing and maintaining a database, ensuring the highest quality data integrity providing regular QA/QC on database information.
In collaboration with Assoc Director, Portfolio Management , Vice President of Real Estate Asset Management and BI/IT Department to assist with creating asset management reports, dashboards and apps as applicable.
Provide Administrative support that includes collecting signatures for the Department, oversee and distribute Department mail and forward appropriate documents to property management.
Submit annual business license application.